Online Invoicing Software: Get Paid Faster

Workstatus is a mobile invoicing app that allows you to create and send invoices while you’re on the go. Our simple and straightforward app allows you to create invoices with just a few tapes and it’s super intuitive.

It tracks the invoices on the go and it will send you a notification when an invoice is completed, so no more waiting around to get paid! Be vigilant!

With Workstatus, you can easily send an invoice for your services via email or text message. As soon as your client pays their bill, Workstatus automatically sends you an email notification letting you know exactly when your money will be deposited into your bank account. It even updates across all of your devices so there’s no need to worry about missing payments in any capacity.

Workstatus got your back in keeping the track of your invoices and finances. We make it easy for you to manage your cash flow, stay organized and keep track of payments.

This can be confusing because it seems there are a number of choices, but you’ll want to consider your company’s business model as you select which program is best. There are a few steps you can consider essential while selecting and implementing your next invoicing software

Choose Something That Fits Your Business Model: Depending on how your sales team operates, you will likely use either an in-house service or a tool integrated with existing systems like Salesforce. The benefit of using an established sales platform is increased integration with other areas of your company.
Choose Something That Meets Your Needs: Choosing a program based on your needs will help streamline your processes. Not sure what you need? Take a look at your current system and determine what will work best for you.
Choose Something That Works With Your Existing Systems: Look at the software that integrates well with your existing systems and will help eliminate double data entry. Integration saves time, especially when you have multiple users working on your sales process.
Choose Something That Fits With Your Budget: Be realistic about what you can afford to spend each month on invoicing, as well as ongoing support costs. If you’re starting a business, consider investing in an all-inclusive plan if possible so you’re not wasting time researching services separately or paying more than you need to manage projects and track progress over time.

Luckily Workstatus has it all invoicing, timesheets, and project management. Workstatus gives you control over your business operations so you can focus on what matters most to you: your clients.

With Workstatus estimate and invoice software, you have a single easy-to-use system to manage estimated projects, billing, timesheets, and expenses in one place. You will never have trouble staying organized or wondering where something is.

Also, it is simple to implement it in your company. You just have to sign up and start using it right away. Workstatus puts you in charge of every aspect of running your business, allowing you to easily adapt to any industry or client while making sure everything is done properly.

Auto Invoicing software offers a lot of benefits to different kinds of businesses.

With invoicing software, you can eliminate the need for tedious manual calculations when it comes to running your business’s finances by letting it do most of the work for you.

From small-scale companies that want to save some time and effort in their financial operations to large companies that want to automate many of their daily tasks invoicing software has its place at every level.

Let’s look at the different kinds of businesses where invoicing software has bought immeasurable benefits.

Small Businesses For Time Management
Auto-invoicing helped small businesses in saving time and avoiding errors while billing their customers. It has particularly helped businesses that have to repeatedly generate bills for their customers such as membership fees. Instead of re-entering data from previous bills, businesses can configure the invoice template once, then use it to generate future bills quickly and accurately.

Doing this has helped them to reduce potential errors by preventing typos or accidentally entering incorrect data which leads them to save their time and money.
Freelancers
Invoice software is a major time saver for freelancers. Its ability to create professional invoices in just a few minutes and have them sent automatically to clients is invaluable for any freelancer. Through this freelancers have saved hours of their time and have spent it in more productive ways such as finding new customers or developing new products.

Moreover, auto-billing software online eliminates manual errors on invoices that freelancers commonly make while preparing invoices manually. With auto invoice service freelancers can entirely focus on growing their business without worrying about tedious billing tasks.
Accounting Firms
The productivity of accounting firms has been improved by 25% after using invoicing software. The main advantage for accounting firms on software like this is in their capacity to track time which involves starting and ending times for projects so that they can bill the clients accordingly. This feature has helped them to increase their revenue and profitability in a short period of time.
Marketing Firm
Invoice software helped marketing firms to create attractive and professional-looking invoices for their customers that appear more appealing than paper invoices. This has resulted in higher sales and improved relationships with existing clients who are impressed by the business’s professionalism.
Moreover, using invoicing software helps marketing agencies to collect payments from their customers easily and quickly because it allows them to customize invoice templates as per their customers’ requirements.
B2B Companies
The main advantage of invoicing software for business-to-business (B2B) companies is that it allows them to perform operations in real time. Through invoice generation, these businesses can create statements of accounts automatically and send them to their customers instantly.

This way, customers can view their accounts online at any time and make payments through credit cards or online banking systems easily which creates massive growth in their profits and sales.

Plus, with Invoicing software you can save considerable amounts of money on office administration costs by reducing human error.

Online invoicing software has become an essential tool for business owners that want to be more concise about their work, want to enhance employee productivity, and make it easier to send and receive payments throughout the day.

But what are the best advantages and some disadvantages of Online invoicing software in business?

Come let’s take a look

Save Time
One reason to opt for invoicing software is for saving time. It’s easier to bill clients and get paid faster when you don’t have to mail things by hand. There’s less room for miscommunication too because everything is stored digitally rather than relying on memory or paper copies which eventually saves time and minimizes errors.
Save Money
The primary benefit that online invoicing software offers business owners is cost savings. Many small businesses spend a lot of money on paper and ink for printing, envelopes, postage, and other office supplies associated with physical invoices. Online invoices eliminate these expenses and save you money over time.
Stay Organized
Invoicing software provides detailed reports on unpaid receipts and corresponding payments so that you can follow up accordingly with customers. It also allows you to view a client’s entire history with your company and schedule recurring tasks such as invoice mailing or payment reminders that will help you to stay organized throughout your entire day.
Interaction With Clients
Online invoicing software provides easy interaction with clients. Unlike paper-based systems, online invoicing software allows you to send them emails, share documents and even work remotely with your clients. This makes it easier for you to deliver projects on time and create a better relationship with your clients.
Monitoring Expenses
It’s crucial for all business owners to keep track of expenses and see where they are going. An online customer invoicing system like Workstatus gives you an easy way to do that. Now you can keep a running list of your expenses and start to see patterns in your spending habits; after a few months, you’ll be able to spot unnecessary expenditures and make adjustments accordingly.
Disadvantages of Online Invoicing Software

Not all companies offer online invoice capabilities
If you work with small businesses, start-ups, or local companies, you might not have clients that accept online invoices. If they don’t use online invoice software, they can still send you their information via email but it might slow down your workflow. For larger companies and corporations, online invoicing is much more likely to be part of their operations.
Not all companies accept online payment options
Sure, online invoicing software is convenient, but it doesn’t solve all your billing problems. Some clients don’t accept electronic payments. Instead, they want you to send them a paper invoice by mail.

On top of that, some customers will only pay by check or other traditional payment methods and never make any online transactions at all. This makes it difficult for companies to generate business with customers who prefer traditional forms of payment over online options.
Longer payment cycles can be a downside
While it’s true that online invoicing can allow you to send invoices faster, when it comes time to collect payments, you might find yourself waiting longer than you’re used to. There are a number of reasons for this. Your customers may take more time to review their bills and look for errors or mistakes.

They may have trouble downloading your invoice or be delayed in paying because they need approval from their accounting department before payment is made.

All these reasons lead to a delay in payment which makes cash flow management more difficult.
Poor customer service can pose problems
Poor customer service can be a big problem for many online invoicing services. When you’re relying on your online invoicing software to meet your business needs, having problems with customer service is detrimental. Some companies don’t have support phone numbers listed at all or may rely solely on email support, making it hard to find answers quickly if something goes wrong.
Security issues may arise with online invoices
As you go through invoices and make payments, hackers could be also monitoring your computer. If they catch a glimpse of your online invoices and payment information, they can steal all your sensitive data in a matter of seconds. Cybercrime is on the rise, so it’s important to be proactive in protecting yourself from it.

Workstatus allows you to duplicate an existing invoice, thereby making it easier to add additional information, set up recurring invoices, and get paid faster. To create a copy of an existing invoice in Workstatus:

Open your list of current invoices or tap on New Invoice if you haven’t already opened one up.
Tap on Invoice History at the top of your screen.
Once on Invoice History, you will see all past invoices along with several options listed below them. Select Duplicate.
This will prompt you to confirm that you want to duplicate the invoice tap Duplicate once more to confirm your selection.
Now that you have created a copy of your invoice, click Edit and complete any missing details (such as line items) before sending it off!
Once all changes are made select send invoice from your actions menu and send it off to your customer! You can even send invoices via text message!
That’s how simple it is with Workstatus.

First, navigate to your project details page in Workstatus by clicking on projects on your main menu.

Then click on a specific project, where you’ll see all of its information listed.
Click on Recurring Invoices, then choose to create the recurring invoice.
You’ll be taken to a new page where you can customize your recurring invoice settings.
Change when it’s due, and add any notes about payment terms, or anything else you might want.
When ready, click Create at the bottom-right to generate your invoice, enable automatic payments, and that’s it You’ve just created a recurring invoice.
For more information on using recurring invoices, check out our help center.

Invoices are scheduled based on their due date, which is when they’re expected to be paid. Once an invoice is past its due date, you can set a payment reminder. This reminder gives you a chance to follow up with your client before it goes into collections. You can set reminders any time an invoiced payment is due.

Here are the steps you need to follow with Workstatus for creating a payment reminder

Firstly, login into your Workstatus account.
On the homepage, find the Manage My Inbox menu and click on it.
In the new page that opens up, search for your unpaid invoice for which you want to set a payment reminder.
Click on any unpaid invoice from the list of unpaid invoices that appear.
On its details page, click on the Set Payment Reminder button present in the top right corner.
Now the following confirmation message is displayed: Do you want to set a payment reminder for {name}? Just click the Yes option to confirm your desire to set a payment reminder.
Once done, now below details of each unpaid invoice appear. Here you will see both the Reminder Message field and the Reminder Due Date field that can be used for setting a Payment Reminder effectively with a Workstatus account.

You may change both fields as per your requirement but make sure that the reminder due date should be earlier than the current date. Once done then click on the save button and you are all set to go.