The rapidly-changing world of technology has brought plenty of new ways to stay connected with co-workers and get your work done. Employee Management Software is no exception.  

Employee Management Softwares are popping up everywhere as they help businesses and companies improve their staff management by simplifying and automating some tedious tasks, such as tracking employees’ productivity, tracking time spent on each project, assigning tasks, generating reports, and analyzing performance.  

However, as more and more options enter the market every day, it is quite difficult to choose which employee management software best suits your needs and will be right for you and your business.

To choose the most suitable time-tracking software for your needs, you should consider many factors, such as cost incurred,features, ease of use, scalability, and integration, that will help you choose the best fit for your company.  

To meet requirements of your business, there are ample options in the market. Hubstaff, WorkStatus, Insightful, or Timedoctor are a few.

Each is a great employee monitoring tool, but choosing the best staff management software can become confusing due to their varying pricing plans and features.  

To help you out, we have created this ultimate Employee Management Software showdown that will compare the four top contenders so that you can make an informed decision on which software will best suit your business. 

But before we dive into comparison, let’s first understand what staff management software is and what are some factors on which you should base your decision. 

Let’s get started. 

What is Employee Management Software?

Employee Management Software is an app or program that helps companies organize their staff and keep track of their time, productivity, and much more. 

It helps companies in various ways, such as scheduling shifts, managing workflow, assigning tasks, analyzing employee performance, and optimizing efficiency for better results.

Employment Management Solutions assists organizations in efficiently running their businesses and maximizing the output of each individual for the best possible results.

Now that you know what employee management software is and how it can help your company, let’s take a look at some of the important factors you need to consider before deciding which one would be the best for your business. 

workstatus- gps time tracking app

7 Aspects to Consider in Employee Management Software

Seven important factors you need to consider before deciding which employee management software would be the best for your business. 

A number of factors should be considered before investing in employee management software, including your company’s needs, budget, features, pros, free trial, and much more.

Below are the seven factors you should consider before choosing the employment management solution that will best meet your business needs. 

 1) What is the pricing model

 Make sure to check the pricing and licensing terms for any tool you are considering purchasing. Check how frequently you have to pay for updates, the AMC cost, the different packages, what features are being offered, and if there are any hidden costs or obligations.

Enquiring these questions beforehand will help you choose the best software that suits your business needs without breaking the bank.

2) Will it integrate with your existing systems

The software should easily integrate with other apps or systems already in place within your business. Take into consideration how well it integrates with other apps or tools such as payroll, accounting, reporting, and customer relationship management tools. This will ensure everything runs smoothly and efficiently.

3) Is it scalable

Check whether the app can grow with your company. There should be no limit on how many employees it can accommodate, projects it can manage, or tasks it can automate as it grows. If a platform cannot scale up with your business, it will quickly become an expensive obstacle rather than a time saver.

4) Do they offer a free trial period

 Before committing to an employee management software, ensure you test out all its features first by signing up for its free trial period. By doing so, you’ll be able to experience firsthand how the app would work for your company and better decide which option suits you best. 

5) Is it customizable

Depending on how many employees you have, it might be worth it to customize your employee management software to better fit your company’s needs.

Whether adding in new personnel or using automated software to make certain tasks run more efficiently, it’s important to have the flexibility that customizing provides, as it will allow you to make adjustments to suit your company’s needs.

6) What features does each tool offer

There are many great choices regarding employee management tools, but not every product will be right for your specific business needs. Check each platform’s features, so you’re confident you’re making the best decision for your company. 

7) Does it comes with a mobile app

Another important factor to consider is whether the app has a mobile version. Mobile phones are now inseparable parts of our lives, and it’s important to know if the staff management software you choose has a version compatible with mobile so that you can access important information anytime and anywhere.

By considering these factors, you’ll be able to find the best solution for your company and avoid any possible complications down the line. 

Comparison Between Hubstaff, Insightful, Timedoctor and Workstatus

Now that you are familiar with the factors you need to consider before deciding which staff management software is best suited for your company, let’s proceed to our most awaited staff management software comparison of 4 most popular options – Hubstaff, Insightful, Timedoctor and Workstatus

Employee Management Software

Let’s start with our first contender

1) Hubstaff

Hubstaff is an online and cloud-based staff management tool created specifically to monitor remote teams and increase productivity levels for small businesses worldwide.

It has integrated iOS/Android mobile applications so that users can conveniently access all data at any given moment from virtually anywhere at any time. 

Hubstaff offers some of the best features, such as task assigning, employee activity tracking, screenshot capture, time tracking, and much more that helps businesses to manage their staff in a hassle-free way.

The app is user-friendly and accessible via multiple platforms, making it convenient for both managers and employees.

Hubstaff offers the following features:

  • Activity Monitoring
  • Time Tracking
  • Active Screenshot Capture
  • Productivity Monitoring 
  • Billing & Invoicing
  • Automated Payroll 

Pros of opting for Hubstaff as your employee management software are- 

1) It provides companies with valuable data and insights that help them make informed decisions and develop a plan to optimize the workflow and enhance performance across the board.  

2) The platform offers employment management solutions for teams ranging from one to 1000+ members that include monitoring employee activities, organizing payroll, staff performance reviews, and also measure the performance of the team, helping the business to be on top of everything. 

3) Updated and accurate reports that are delivered in real-time with full transparency on how each individual is working, projects completed, and goals accomplished, helping management stay updated. 

Hubstaff Pricing

Its monthly plan starts with 

  • Desk Free
  • $0 For one user only
  • Desk Starter
  • $7 / user/mo
  • Desk Pro
  • $10 / user/mo
  • Enterprise
  • Get a customized plan

Its annual plan starts with 

  • Desk Free
  • $0 For one user only
  • Desk Starter
  • $5.83 / user/mo
  • Desk Pro
  • $8.33 / user/mo
  • Enterprise
  • Get a customized plan

Free trial 

  • The app delivers a free 14 days trial, which includes full access to all the features and functionalities.

Workstatus-Manage your Time

2) Insightful

If you’re looking for hubstaff alternatives that will help you manage your staff’s time, tasks, and analytics in one place, look no further than Insightful. Not only does it have an easy-to-use interface with time tracking and reporting features, but the software has a ton of integrations with other popular software solutions like Slack and Trello. 

What makes this app stand out from its competitors is that it provides a full suite of benefits that help companies to keep track of everything from time spent by employees on tasks to managing their expenses and payroll within a single platform, making it much easier to stay updated with every detail that’s relevant to managing workforce and workflow. 

Insightful offers the following features:

  • Time Tracking
  • Accurate Timesheets
  • Analytics & Insights
  • Productivity monitoring 
  • Seamless Integration 

Pros for opting for Insightful as your employee management software are- 

1) Insightful gives you a comprehensive overview of your team’s productivity and quality, allowing you to plan your future workflow according to the information provided by the dashboard. 

2)Insightful integrates seamlessly with many third-party applications like Google Drive, Dropbox, Salesforce, etc., which means you don’t have to switch back and forth between different apps while working on different projects 

3) The interface is user-friendly and intuitive enough so that even first-timers can use it without hassle.

Insightful Pricing

Its monthly plan starts with 

  • Employee Monitoring
  • $8/Monthly Per Employee
  • Time Tracking
  • $10/Monthly Per Employee 
  • Automatic
  • Time Mapping
  • $15/Monthly Per Employee
  • Enterprise
  • $18/Monthly Per Employee

Its annual plan starts with 

  • Employee Monitoring
  • $6.40/Month Per Employee
  • Billed Annually
  • Time
  • Tracking
  • $8/Monthly Per Employee
  • Billed Annually
  • Automatic
  • Time Mapping
  • $12/Monthly Per Employee
  • Billed Annually
  • Enterprise
  • $14.40/Month Per Employee
  • Billed Annually

Free trial 

  • Insightful delivers a free seven days trial with full access to all features and functionality.

3) Timedoctor

Timedoctor is a complete web-based software with an app for IOS and Android, making it easy for teams of all sizes to manage their time. With Timedoctor, users can set goals, track progress, and access timesheets across multiple devices.

A number of key features of the Timedoctor app can help boost employee motivation and productivity with dynamic team management via a built-in messaging system through which teams are more connected and can collaborate on various tasks. If we compare Hubstaff vs Timedoctor, then Timedoctor offers workforce-oriented solutions so companies of any size can effectively organize, manage and grow their employees and staff. 

Some of Timedoctor’s core features are -.

1) Task Management

2) Integrated Timesheet 

3) Time & Productivity Tracker

4) AI-powered reports 

5) Scheduling shifts and tasks 

Pros of Timedoctor are mentioned below-

1) Managers can view accurate timesheets with detail of all the time spent by their employees. It makes tracking billable hours for payroll easier because managers get insights into how much time each individual spends on different projects.

2) It is a perfect solution for employers looking for staff management software. The company provides employment management solutions, including scheduling shifts, managing assignments, and automating payroll.

3) Productivity tracking helps the manager to understand which employee is working at their peak performance and which one needs some training to deliver the best output. 

Timedoctor Pricing 

Its monthly plan starts with 

  • Basic: $7/month, 1 user
  • Standard: $10/month, 1 user
  • Premium: $20/month, 1 user

Its annual plan starts with 

  • Basic: $70/month, 1 user
  • Standard: $100/month, 1 user
  • Premium: $200/month, 1 user

Free trial 

  • Timedoctor delivers a free 14 days trial period, where you can try out the app risk-free before deciding to buy its plans. 

4) Workstatus

Workstatus is the best employee management software that provides businesses with everything they need to ensure that their team members work efficiently and effectively. Automate administrative tasks, so that you can focus on other aspects of your business that need attention.

From tracking time, productivity, and live location of employees to payment processing, the system has it all. It is an easy-to-use and well-designed system that will make your life easier.

With the Workstatus app, you’ll be able to control what projects each employee is assigned to based on their skills and interests.

Workstatus’s dashboard helps you track all your company’s stats in real time. You can even view how much time is being spent by each employee on the project, how many milestones have been accomplished, or which tasks were completed during a certain timeframe, helping you to allocate resources better. 

With all such features, there is no doubt that Workstatus is one of the best apps for employee management for a business looking for a one-stop solution to manage teams across different departments. 

Workstatus offers the following features:

  • Productivity Monitoring
  • Time Tracking
  • GPS Tracking & Geofencing
  • URL And Activity Tracking
  • Automated Timesheets
  • Online Invoicing
  • Project Budgeting 
  • Selfie Validation
  • Automatically Build Invoices
  • Screenshot capturing

Pros offered by Workstatus to the clients are 

1) With Workstatus, you can keep track of all aspects of your workforce’s performance, manage employees’ shifts, monitor their productivity levels, track time spent on any task, know the real-time location of employees, and much more through just one app.

2) AI-powered insights and states that deliver actionable reports about how to optimize your team’s productivity based on their performance and efficiency level.

3) Custom reports can be generated based on specific parameters, such as average daily hours worked, total hours worked, no. of projects completed, etc. All data is available in interactive graphs and charts to facilitate deeper analysis and understanding of your company’s progress.

4) A GPS tracking feature will allow you to keep track of employees’ locations in real time, helping you stay updated on your staff’s whereabouts. 

5) The platform also allows organizations to set up geo-fences around office locations, you will receive notifications automatically when anyone enters or leaves the area. 

Workstatus Pricing

Its monthly plan starts with 

  • Free forever ₹0/user/month
  • Premium ₹210/ user/month
  • Enterprise – Request a custom quote

Its annual plan starts with 

  • Free forever ₹0/user/month
  • Premium ₹175/ user/month
  • Enterprise – Request a custom quote

Free Trial 

  • Workstatus offers a 7-days free trial. No credit card is required.

If you are looking for something more than just a simple app to manage your workforce, then Workstatus is probably the right choice. It is a complete and detailed tool with all the necessary features to manage your workforce and enhance productivity.

Conclusion

Knowing which employee management software is best for your business can be tough, especially when you have so many options to choose from. The best way to figure out which one is right for your company is by evaluating what each offers and how it works within your business. 

A free trial will allow you to see if the system fits with how you manage your employees and give you a more hands-on experience.

That’s all for today. 

We hope this blog will help you choose the perfect employee management app that suits your needs.

We sincerely hope you like our blog post and find it helpful, so don’t forget to share it with your friends! 

Also, if you have any queries, don’t hesitate to leave them in the comment section. We will be happy to solve your queries.

We’ll catch you next time with another interesting topic. 

Till then, keep reading and learning. 

Thank You !! 

FAQs

1) Can non-technical team members work with these tools?

Yes, everyone can access this software, even non-technical employees. All you need to do is register and wait for your account to be created. Once done, these apps will introduce all the features and list them in a step-by-step process that’s easy to follow and can be easily used by anyone.  

2) How do I get my employees on board with using these tools?

Once you have set up an account, you can email your employees to get them onto these platforms. From there, all it takes is a quick training session, and your team will be good to go! Since everything is super intuitive, none of them will take much time to get used to these apps, and they will start using them right away.  

3) Can these workforce management software integrate with my existing tools?

These softwares’ are designed to seamlessly integrate into your current work routine without any hassles. So if you already use other apps such as Slack or Basecamp, these softwares’ can hook into those applications so that they automatically add new activity and help ensure nothing slips through the cracks!  

4) Do these apps let me know when my team slacks off at work? 

Absolutely! Most of these softwares’ have a dashboard that gives you an overview of how productive your team is throughout the day. You can then click on each one individually and see what they’ve been doing at that particular moment. It’s like having a 24/7 assistant at your fingertips.  

5) What if I want to cancel my subscription to one of these workforce management software services?

It’s actually really simple to cancel your subscription! All you have to do is head to their website and find their contact page. Then just send them an email with your request, and within a few minutes, the app will cancel your account and stop billing you from that point onward. The response duration may vary, if they don’t have an automatic system for cancelling the subscriptions.

Workstatus- Geofencing