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In today’s digital age, technology plays a vital role in the functioning of many businesses. Computers and the internet have become essential tools for communication, data storage, and organization.
However, with the increasing use of technology, there has also been a rise in issues such as cybercrime, data breaches, and employee productivity. One solution to these problems is the use of computer screen monitoring software.
According to various statistics and reports, such as a report by Top10VPN, Since the pandemic began, monitoring software demand has increased by 58%.
Another research by Digital.com found that approximately 60% of companies with remote employees use monitoring software to monitor their productivity and activity. Another 17% are considering it.
These statistics demonstrate that computer monitoring software has become an important tool for businesses to protect their data, ensure employees are not involved in malicious activity, and maintain their overall productivity.
A study from ExpressVPN Survey found that It is estimated that one in three employees use their work computer for purposes that would be embarrassing if their employer found out about it.
Computer monitoring software allows businesses to monitor such activities of their employees on their computer screens in real-time. Giving managers and supervisors the ability to identify issues impacting productivity or leading to inappropriate behavior.
In this blog, we will explore the major benefits & features of computer monitoring solutions to help businesses get the most out of their monitoring efforts.
So without further ado, let’s get started.
What is Computer Screen Monitoring Software?
Why Do You Need Computer Screen Monitoring Software?
Computer screen monitoring software helps businesses and organizations keep an eye on the system activities of their employees. The software can track what websites and applications employees use, how long they spend on those websites and applications, and even what type of information they are looking at.
This information can help businesses to ensure that their employees are working efficiently and productively, and not engaging in illegal or inappropriate activities.
Types Of Screen Monitoring Software
Various screen monitoring software are on the market today, each with unique features and capabilities.
Some are designed specifically for monitoring employee performance, while others are designed to track the usage of systems. Let’s explore top 5 types of monitoring software:
- Employee Monitoring Software: This software allows employers to track employee activity on company-owned devices, such as keystrokes, website visits, and application usage.
- Time Tracking Software: This software allows employers to track the amount of time employees spend on specific tasks or projects, as well as their attendance and punctuality.
- Computer Screen Monitoring Software: This software allows employers to monitor computer screens of employees in real-time.Like keystrokes, websites visited, applications used, and documents accessed. Allowing employers to assess employee productivity and ensure compliance with policies.
- Productivity Monitoring: This software allows employers to track employee performance and productivity, such as the time spent on tasks or projects, completed tasks, and hours worked.
- Location Monitoring: This type of software allows employers to keep track of the whereabouts and movements of their employees. Allowing them to ensure employees are working at allocated client sites or other predetermined locations
Why Is Screen Monitoring Software Becoming Crucial For Businesses And Organizations?
Screen monitoring software is becoming crucial for businesses and organizations because they provide a way to track employee productivity and ensure compliance with company policies. According to research, 78% of employers use employee monitoring software for tracking employee performance and online activity. Whereas 90% actively track the time spent by employees on different work and activities to ensure that they are working efficiently.These tools allow managers to monitor the activities and actions of their employees on their computer screens. This information can be used to identify areas where employees may need additional training or support.
Managers can also use this data to track employee performance. Determine whether there are any issues with individual employees, and recognize strengths that could be further developed for enhanced performance. Additionally, screen monitoring software can be used to detect and prevent security breaches. Such as unauthorized access to sensitive information or the use of unapproved software.
Overall, screen monitoring software can help businesses and organizations improve productivity, security, and compliance, making them a valuable tool for any organization looking to optimize its operations.
Features Of Screen Monitoring Software
Screen monitoring software is a powerful tool for businesses and organizations that need to keep track of employee productivity or security. Here are five main features of this type of software:
- Screenshot Capturing: The software can capture screenshots of employee activity on their computer screens at regular intervals. This allows managers to see what employees were working on and helps to identify any issues that may need to be addressed.
- Website & Application Tracking: The software can also track which websites and applications employees are using and how much time they are spending on them. This helps managers ensure that employees are using their time effectively and not wasting hours browsing the internet or surfing social media.
- Activity Tracking: Many screen monitoring programs track keystrokes, mouse clicks, and other user activity. This information can be used to monitor employee productivity or to track potential security breaches.
- Reporting & Data Analysis: Many screen monitoring software have built-in reporting and data analysis tools that allow users to track and analyze activity over time. This can be useful for identifying behavior patterns or areas of improvement.
- Remote Access: Many screen monitoring solutions can be accessed remotely, allowing managers to monitor employee screens from any location. This can be especially useful for managers working remotely or managing employees in different locations.
Benefits Of Having Computer Screen Monitoring Software
As a business owner, you know that your computer systems are a vital part of your business. By monitoring your employees’ computer screens, you can ensure that the work is done in a safe and productive environment.
Here are seven benefits of computer screen monitoring software:
Benefit 1: Delivers Highly Accurate Insights About Business Growth-
Computer screen monitoring software provides businesses with highly accurate insights: about their growth and performance, by tracking and analyzing employee activity on their computer screens. This software can track keystrokes, mouse movements, application usage, and website visits, providing businesses with valuable data on how their employees spend their time and what tasks they are working on. This information can identify inefficiency areas, optimize employee productivity, and make data-driven decisions to improve overall business performance.
Benefit 2: Helps Businesses In Managing A Large Workforce-
Managing a large workforce can be a daunting task. But with computer screen monitoring software, businesses can easily keep track of employee activity and identify potential problems before they become major issues.
Based on collected info, managers can share productive feedback with employees and can resolve issues early on.This proactive approach helps businesses to manage their workforce effectively and minimize disruptions.
Benefit 3: Provide Improved Security-
One of the main benefits of computer screen monitoring software is that it helps businesses to maintain a high level of security for their computer systems. Businesses can help detect and prevent malicious or unauthorized activities by monitoring employee activity.
The software also provides businesses with data on which applications are being used and where they are being used, helping to provide data security.
Benefit 4: Assists In increasing Employee productivity-
Employees are more productive when they know their activities are monitored and analyzed. Computer screen monitoring software provides businesses with data on employee performance, highlighting areas of improvement and tasks that need to be completed.
This feedback helps employees to become more efficient and effective workers and can lead to a higher level of productivity throughout the workplace.
Benefit 5: Provides Detailed Reporting And Analysis-
Reporting and analyzing features of computer screen monitoring software are essential for businesses to understand the overall performance of their employees. The software provides detailed reports on key areas such as employee performance, application usage, website visits, and more.
This information can be used to make informed decisions about how best to improve business operations.
Benefit 6: Helps Minimize Disruptions That Affect Employee Performance-
Disruptions can have a devastating effect on employee productivity, and computer screen monitoring software can help to prevent these disruptions from occurring.
The software monitors employee activity, identifies potential problems, and alerts managers before they become major issues. This way, businesses can keep their employees productive and ensure they can carry out their tasks without disruptions.
3 best Screen Monitoring Software options worth trying out
Workstatus is a screen monitoring software that allows employers to track the activity and productivity of their team members. The software regularly captures screenshots of the employees’ computer screens and records their keystrokes and mouse clicks.
Employers can view the screenshots and activity data in real time and use the information to determine how much time employees spend on specific tasks and projects.
- Screenshot captures with timestamps.
- Project-wise time tracking.
- GPS tracking & geofencing.
- URLs visited & apps used tracking.
- Idle time tracking.
- Create invoices based on hours worked
Screen monitoring can also help you identify overworked and underworked employees. This way, you can arrange training for employees reporting lower productivity. Simultaneously, you can prevent employee burnout before it is too late.
- Free Forever Package: ₹0 forever
- Premium Package: ₹299 / user/month
- Enterprise Package: Get a customized plan
Desktime is a screen monitoring software that allows employers to track and monitor their employees’ computer activity. It can track the time spent on specific applications and websites and take screenshots of employees’ screens at random intervals.
The software can be used to increase productivity and accountability in the workplace by providing employers with real-time data on employee activity and performance.
- Pro/ ₹560/user/month
- Premium/ ₹800/user/month
- Enterprise/ ₹1600/user/month
RescueTime is a screen monitoring software that tracks the amount of time employees spend on different apps and websites and provides detailed reports on their digital habits to employers that help them track their productivity and compliance.
The software also offers insights on activities to help employees optimize their workflows, set goals, plan projects, manage tasks and monitor progress.
- RescueTime Lite: Free
- RescueTime Standard: $6.50 /month
- RescueTime Premium: $9/ month or $72/year
These are some of the best Screen Monitoring Software options that are available on the market. Each of these software offers different features and advantages, which makes them a great choice for employers who want to keep an eye on their employees’ online activities.
However, we recommend you go for Workstatus as it offers the best features and pricing for anysize of the company.
Also Read: Workstatus vs. ActivTrak vs. DeskTime
In conclusion, computer screen monitoring software can provide a wide range of benefits for employers and employees. For employers, it can increase productivity, improve employee accountability, and provide valuable insights into the performance of their team.
For employees, it works as proof of their hard work, provides an opportunity to improve their performance, and ensures that they are held accountable for their actions.
Additionally, it can help to prevent data breaches and protect sensitive information. Overall, computer screen monitoring software can be a valuable tool for employers and employees to improve their workflow and ensure that their time is used effectively.
We hope you have found this discussion about computer screen monitoring software helpful.
We wish you luck as you consider implementing it in your business.
If you have any questions or concerns, please don’t hesitate to leave them in the comment section. We are always here to help
Thanks for reading !!
How can we monitor employees’ computers?
There are numerous ways to monitor employees’ computers, but screen monitoring software is usually the simplest, most cost-effective, and most reliable option. These programs send alerts if their computer is active or inactive and can also capture screenshots or document activity in real time.
Screen monitoring software allows the employer to view what is happening on an employee’s computer in real-time by tracking keystrokes, recording websites visited, and monitoring which applications were used, allowing for effective management of the workforce and workflow.
Which is the best Screen Monitoring Software for PC?
The best screen monitoring software for PCs is Workstatus. This software offers a variety of features to help you monitor and track your employees’ computer activity, including real-time monitoring, keystroke logging, screenshot capture, and website & application blocking.
With Workstatus, you can easily see what your employees are doing on their computers and ensure they stay productive and on task. Additionally, the software is easy to use and comes with detailed reports and analytics, making it a great choice for businesses of all sizes.
Can my employer see my computer screen while using screen monitoring software?
Yes, if your employer has installed screen monitoring software on your computer, they can see what is displayed on your screen in real time. This includes any applications or websites you have open and any documents or files you are working on. Some screen monitoring software also allows employers to view keystrokes, mouse movements, and other activities on the computer.
It is important to check with your employer’s IT or HR department to understand the specific capabilities of the software they are using.
How can I monitor my computer activity?
There are several ways to monitor your computer activity:
Use monitoring software: There are various monitoring software available online that can track your computer activity, including keystrokes, screenshots, and internet activity. Some popular options include Workstatus, TimeDoctor, SpyAgent and Spector Pro.
Use built-in tools: Windows and macOS have built-in tools that can track your computer activity, such as the Event Viewer and Activity Monitor.
Check your computer’s logs: Your computer keeps a log of all the activity. You can access these logs by going to your computer’s Event Viewer, which will show you a detailed record of all the activity that has taken place on your computer.
With these methods, you can track your computer activity and see which programs are using the most resources, what websites you’re visiting, and more.
Workstatus offers free forever membership for 1 user, so let it take care of all your tracking needs while you focus on growth.