The office-going rituals turned into remote office functions due to the penetration of the Covid-19 virus. It’s more than a year since the organizations are handling their entire office functions in remote work schedule form.
The system has become quite difficult for small organizations for staff scheduling, employee monitoring, and having a real-time track of their employee. I am sure, there are multiple companies facing this issue, and thus, we have come up with this blog in order to discuss what are the best practices to manage your remote teams. Without wasting time, let’s get started!
Common Challenges of Remote Work Schedule
There are multiple backbreaking situations that are faced at the time of remote workforce. Some of them are:
- No direct supervision
- Insufficient access to information
- Less social interaction
- Disturbance at home
- Miscommunication between teams
- Technical glitch
5 Powerful Ways to Manage Employees In Remote
Here are some major goals you need to kick-pass for smooth flow of productive work and good management of teams:
- Daily Check-In
In remote work functions, the punch-in and punch-out systems cannot work. Thus, it’s necessary to use software for daily check-in to have a track of the employee’s availability. This will help HR in managing the attendance of their staff and employees.
- Regular Video chats
Verbal communication is preferable over texts. To avoid any miscommunication, it’s important to have a meeting daily via video conference to communicate and deliver their strategies positively. It will also help the employees to raise queries instantly if they have any. Also, through video conferences, it will always keep the employee’s actions.
- Employee Work Schedule
It becomes difficult to assign the day-to-day work and target to the employees. Thus, every organization should have work scheduling software for ease and inspect the outcome of each employee. This will bring transparency between the reporting manager and the team members.
- Install Time-tracking Software
In offices, our team lead used to come to our work-stations to know our work efficiency and our ongoing projects. However, it isn’t possible for him to check during work from home mode. Therefore, it’s best to get Time-tracking software that tracks the total work efficiency of the employee via a remote work schedule. Like for instance, the employee has a check-in for the attendance but he contributed only 3-4 hours out 0f 9 hours in a day. Then his/her work efficiency is very low.
- Set Schedule Reminders
Arranging meetings can become daunting with total staff and employees remotely. They may forget about the meeting date or time. To overcome this obstacle create a calendar invite for the meeting. This will help them reminding the meeting and all will be present for the same.
- Limit Time Hours
At times, employees work for extra hours and then ask for additional payment. This creates fuss and builds a negative impact on each other. Thus, the company should ask their IT person to install the software that works for limited hours. This will make clear to employees that they will be paid only for the restricted hour as mentioned in the terms and policy of the company.
To get an effective monitoring service you must understand the correct flowchart of scheduling.
Steps for Online Employee Scheduling
Every organization should seek the following steps during work from home schedule. Read the steps carefully:
- Step 1: Assemble the Work Production Standards
While working from the office employees were assigned some additional tasks along with their dedicated jobs. However, it becomes tedious in remote work to manage extra tasks along with their target. Thus, each employee should be given a proper online schedule regarding their task, no. of hours, and production level.
- Step 2: Examine Activity Insight
Due to this pandemic, the market buying process frequently changing. Therefore, the sales module also changes accordingly. It’s necessary to check the activity of employees if they are able to follow them on spot. Else being remotely available, managers will not be able to be confident for the candidate. This may lead to loss. Thus, the software examines the productivity of sales from each employee.
- Step 3: Determine Future Activity Roles
With the list of the recent projects and tasks performed by the employees decide and schedule the roles of the employees accordingly. This will bring a proper flow of work function.
- Step 4: Focus on Outcomes/Profits
Since you have now assigned the projects to the employees according to their caliber, you need to focus on the outcomes. The main motto is to gain profit from the employee. Being on remote access there are multiple hurdles that they face. Thus, it’s necessary to focus on the output and less over the activities.
- Step 5: Resolve Technical Hindrance
Working on the remotely, every now and then there arise technical issues. Keep your IT team superactive so that employees get their trouble resolved instantly. This will not allow the work to be lagging behind. And, employees will not frustrate to work.
- Step 6: Encourage Social-Communication
Having experience of working from office it becomes quite difficult to manage from home. There are multiple reasons like housework distraction, emotional isolation, regular doorbells, and many such obstacles that lead to quitting the job. Thus, it is mandatory to involve regular social interactions. This will bind them and will fresh their minds. For example, one day in a week company can arrange unofficial remote social meet playing few games, and having conversations regarding their lockdown life.
- Step 7: Arrange Resources
It’s the responsibility to provide the necessities to the employees that are required to perform the task like WiFi, Laptops, cellphones, and headsets (client servicing). Apart from this employee scheduling software is a must for all the employees so that they can justify their salary.
- Step 8: Mentor over Manage
There should be an understanding that everyone is facing issues at home. Thus, mentoring over managing with patience can help in motivating the employees to work. There is a cycle that needs to flow for the result and the absence of one part can not cover the cycle leading to no profit. Thus, value teammates to gain profit.
- Employee Needs v/s Business Needs
To run an organization the contribution of both i.e. the employee and the client is important. Likewise, their needs should also be fulfilled. Below, we have discussed the requirements they expect during remote work:
- Employee Needs
- Working from home does not mean they can work extra hours daily
- The task should be pre-decided for easy flow
- No deduction of a percentage of salary
- The software to check work status should be explained properly
- Proving required necessities of employee’s for work
- Business Needs
- The target should be fulfilled
- Work efficiency should be maintained
- Come up with new innovative ideas
- Try to bring good business
- Should maintain their work report over the software
How Remote Working Becomes Beneficial?
There is no denying fact that work from home has benefits also. Let’s count:
- Savings of Travel Money
The remote work schedule or work from home helps in saving the travel expense. The amount saving is quite good.
- No commute, no stress
As the remote work is on, there is no burden of waking up early, getting ready, and rushing for work
- Schedule Flexible time
As the employees don’t have to travel they can choose flexible hours 8 am-10 am for their 9 hours shift. They don’t have to worry regarding the travel in late evening hours.
- Away from politics
No one can deny that there is politics running in every sector. Thus, in remote work schedules, it becomes zero percentage.
- Involvement of all employees via video calls
While everyone is performing their tasks from home it becomes necessary to connect everyone for meetings or discussing the topics, this helps in involving every employee to have direct reporting with the boss. Else, in the office, only the team leads were asked to attend the meetings.
- Better employ strength
Online employee Scheduling makes a good strength of employees from the full-time to the freelancers.
- Work-life balance
With the remote work, schedule members help in balancing their personal and professional life by investing a good amount of time.
- Increased productivity
With the monitoring software, employees are active and thus provide increased productivity to the organization.
Why is A Remote Work Schedule Needed?
There are some real needs of remote office work:
- Household Helps
Due to commuting office daily it becomes difficult to spare time for household works. It becomes a total imbalance between professional and personal life.
- Software Monitors
In a remote work schedule, the monitoring software helps to accurately calculate work efficiency. The software cost is also reasonable and a one-time investment.
- Collaborative Meeting
The research tells in remote work the meetings are collaborative and more intellectual including all the employees to participate.
It’s recommended for companies to choose a good employee scheduling platform like WorkStatus Software for smooth work. It is the one-stop solution for both managing and monitoring employees at the same time. Unlike other software, it is easy to use with no complex functions. Everything is automatic and with GPS Tracking and Geofencing feature they can easily track their employee’s login locations. Thus, it can become the best choice.