Do you have employees that are required to stay at their location? If so, it’s beneficial to track the employees’ attendance tracking with geofencing software to ensure they remain within the proper area. Geofencing can also ‌enforce company rules, such as restricting an employee from going outside their department without permission. 

Geofencing uses your device’s GPS and other location-based sensors to alert you when an employee enters or leaves a predetermined area that you define by setting up virtual boundaries around it.

This article will explain how location-based attendance management systems work and how to use them to better your business in multiple ways. 

Read on to learn how geofencing works, its benefits to your business and the steps you can take to implement it successfully.

What is Geofencing & How it Works to Mark Automated Attendance?

Geofencing

Geofencing can be defined as virtual perimeters built with the help of latitude, longitude, and radius of the particular location. 

This method is likely helpful for the attendance tracking of the employees. The specific location will be geofenced for each employee, and the attendance will be fetched only when they clock in and clock out in that encircled area.

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Also Read: How to Manage Remote Work Schedules? Complete Guide

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How Can Geofencing Be Used To Automate Employee Attendance?

The use of geofencing to automate employee attendance is a growing trend among businesses. Geofencing is a technology that uses GPS to create a virtual boundary around a physical location. For example, you could create a geofence around your office building and have the attendance software automatically record that the employee has arrived for work. When an employee enters or leaves the geofenced area, their attendance is automatically tracked. 

There are a variety of ways to automate employee attendance using geofencing. The most common way is to use GPS tracking. This can be done through a GPS-based attendance app or a dedicated GPS tracking system

There are a few things to keep in mind when using geofencing employee tracking for attendance automation-

  • First, set up a geofence around the area where employees are expected to clock in and out. 
  • Second, you will need to decide how often the location data should be transmitted back to the server. 
  • Third, you will need to develop an automated process for calculating attendance based on the location data. 
  • Finally, you will need to integrate the attendance system with your existing payroll and human resources systems.

Geofencing can also be used to track employee movements throughout the day. This can be done by setting up checkpoints throughout the day at various locations and tracking when employees pass through the checkpoints. This is useful for businesses that need to keep track of employee whereabouts for safety or security reasons.

Timesheet

Advantages of Geofencing to Mark Employee Attendance? 

Benefits of Geofencing to mark Employee Attendance1. Increased Accuracy 

Geofencing provides an extremely accurate way to track employee attendance. There is no margin for error when determining whether an employee is actually at the worksite.

2. Increased Efficiency 

Employers no longer have to spend time manually tracking employee attendance with geofencing. This technology does all the work for them, saving both time and money.

3. Preventing Buddy Punching 

One of the biggest issues with traditional attendance management systems is buddy punching or employees falsely claiming they were present when they were not. Geofencing eliminates this possibility, as it can only be triggered by those actually at the worksite.

4. Reduced Paperwork 

Geofencing also reduces the amount of paperwork that employers have to deal with. Traditional employee attendance management system often requires employees to fill out timesheets or sign in/out logs. All of this information is stored electronically with geofencing, making it much easier to keep track of.

5. Increased Transparency 

Geofencing provides a clear and concise way for employers to track employee attendance. This eliminates any scope for errors or discrepancies, which can often occur with traditional methods.

6. Better Customer Service 

In some cases, geofencing can also ‌improve customer service. For example, if an employee is supposed to be at a specific location, but he is not, it can alert the employer to take appropriate action.

7. Enhanced Security

Geofencing can enhance security in the workplace. For example, if an employee is supposed to be in a certain area but strays outside the designated boundaries, it will alert his employer to take ‌action.

8. Greater flexibility

Geofencing provides employers with a great deal of flexibility in tracking employee attendance. For example, they can choose to receive alerts only during certain hours or days of the week. This allows them to tailor the system to their specific needs.

9. Improved data collection

Geofencing can also ‌improve data collection. Traditional online attendance system often involves manual data entry, which can be both time-consuming and inaccurate. Geofencing allows all data to be collected electronically, which is more accurate and efficient.

Location-based Automated Attendance Tracking with Workstatus

Advantages of Geofencing to mark Employee Attendance

Workstatus is an attendance tracking software that has an inbuilt geofencing feature. To operate this feature, the admin needs to save the geofenced area of all employees on the software and allow permission for daily automated attendance updates. Whenever any employee steps in or steps out of the geofenced location admin or HR team will receive an instant witness notification. This prevents employees from lying that they are present and working on their ongoing projects. However, unlike other geofencing software.

Workstatus is more advanced software that includes an employee tracking feature too. The purpose of the employee tracking feature is to track the ongoing project and its productivity. Hence, we can say, this software gives no bar to escape from work.

This software is not limited to geofencing but a bucket of 14+ features that help you more than automated attendance tracking. The multiple features include GPS tracking, geofencing, project management, detailed reporting,  payroll, and many other features. 

The GPS tracking integration in Workstatus helps the administrator to track the employee’s real-time location. Thus, this software is not bound for the remote model but is also useful when the office re-opens to track the fieldwork employees. 

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Must Read: Hybrid Workplace | How it Works, Pros, Cons, Everything to Know!

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Final words

It’s true that the remote work module guidelines were shocking as they completely turned the work culture. However, the pandemic has left no option to keep drive the company. Thus, employees got comfortable with the remote workforce. The lockdown gave a bonus point to the HR and the admin team with an attendance and GPS tracking software with geofence feature which cancels the burden of managing the attendance excel sheet of employees.

HR receives instant notification of the employee’s login and logout details, and the attendance data history is recorded and saved. Therefore, there is no chance of error in marking the attendance as the software only fetches the availability from the geofenced area. However, if the company chooses advanced software like Workstatus then they get a chance to track the productivity of the project. It can become a big fat thumbs up because there is news whispering of lockdown extension soon.

FAQs

1. What is geofencing?

Geofencing can be defined as virtual perimeters built with the help of latitude, longitude, and radius of the particular location.

2. How does geofence work in employee attendance?

The attendance will be fetched only when they clock in and clock out in that encircled area.

3. Which is the best attendance tracking software?

Workstatus is the best attendance tracking software used by 67 countries all around the globe.

4. Does WorkStatus track location?

Yes, it tracks the accurate location.

5. How far can I trust a geofenced attendance record?

95% times, you can trust the geofenced attendance record. However, being a digital device, at times, there may arise some technical glitch.

6. Is employee tracking software only for remote work?

No, the employee tracking software can be used in the offices for employee’s log-in and log-out (attendance) records.

7. In one time and employee tracking software, how many employees can be allowed to geofence?

Multiple user accessibility is given by the time and employee tracking software.

8. Does employee tracking software require internet access?

Yes, the employee tracking software needs full internet access to fetch employee’s availability.

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