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In today’s fast-paced business world, companies are constantly looking for ways to improve their operations and increase efficiency. One of the most popular solutions for achieving this goal is adopting a hybrid work mode.
This approach combines traditional office-based work with remote or flexible working options, allowing employees to balance their professional and personal lives more effectively.
According to a survey, the number of hybrid working employees gradually increased after the pandemic, from 13% to 24% during 2022 to 2023, indicating that the hybrid working trend is here to stay.
McKinsey research indicates that 90% of employers will offer a hybrid model to their employees as this working model brings more benefits than traditional office-based work.
However, implementing a hybrid work mode can be challenging, especially regarding workforce management.
From managing the workforce to streamlining workflow, it is essential for companies to have a system that can help them manage their hybrid workforce efficiently. A workforce management system is just the right tool for it.
In this article, we will explore 11 reasons why workforce management is the key to success when implementing a hybrid work mode.
We will also discuss the history of this mode and how it has evolved over the years. Finally, we will highlight some tips for the successful implementation of a workforce management system that will help you get the most out of your hybrid working model.
So without any further ado, let’s get started.
Statistics Showing Why Hybrid Working Mode Is Here To Stay
- An employee survey conducted by McKinsey found that 58% of employees reported an increase in productivity with hybrid work, 54% said that the workplace was more inclusive and diverse, 45% increased engagement, and 36% reported greater customer satisfaction.
- A survey conducted by Accenture found that 83% of workers prefer a hybrid workplace as it offers more flexibility.
- A survey conducted by Deloitte on 275 employees revealed that 68% planned to implement a hybrid work model in the future.
- Flexibility or hybrid work arrangements are now cited as important or highly important by 82.6% of respondents out of 4,463 respondents.
- According to a study conducted by Pew Research, 55% of employees prefer to work from home at least 3 days each week.
The hybrid working model is a combination of working remotely and working in an office environment.
This model allows employees to have the flexibility to work from home or other remote locations while also providing the opportunity to collaborate and interact with colleagues in the office.
The goal of this model is to improve productivity, work-life balance, and employee satisfaction while also reducing costs associated with maintaining a physical office space.
History Of Hybrid Working Model
The concept of hybrid working, which combines remote and in-office work, began to gain popularity in the early 21st century as technology made it easier for employees to work from anywhere.
However, the COVID-19 pandemic has accelerated the adoption of hybrid working models, as many companies were forced to adopt remote work to keep their employees safe.
After COVID-19, many companies continued the trend of adopting hybrid working models as a way to keep their employees productive and connected.
A survey conducted by CBRE South Asia Pvt Ltd shares that 73% of companies in India consider the hybrid working model post-pandemic as their new way of working due to its benefits, such as increased flexibility, reduced cost, and improved productivity.
Now, let’s discuss how workforce management software can help you implement a hybrid work mode without any hiccups.
What Is A Workforce Management System?
A Workforce Management System is a software solution that helps organizations manage and optimize their workforce by automating and streamlining various processes such as time and attendance tracking, scheduling, payroll, and performance management.
It gives managers real-time visibility into employee availability, scheduling, attendance, performance, and overall productivity, allowing organizations to better control their costs, plan for the future and ensure that their employees stay productive.
History Of The Workforce Management System
Workforce management systems have been in use for several decades, but the origins of these systems can be traced back to the early days of time and attendance tracking systems.
In the 1960s and 1970s, companies began using punch card systems and mechanical time clocks to track employee attendance and hours worked.
Technological advancements in the 1980s and 1990s led to the development of computer-based time and attendance systems. These systems allowed for more accurate tracking of employee hours and the ability to generate reports and analyze data.
In the 2000s, workforce management systems began to evolve into more comprehensive solutions that are designed to provide a wide range of features and capabilities. Including real-time data, analytics, and automation of tasks such as scheduling, time tracking, and attendance that help business streamline the workflow that leads to better productivity and results.
11 Reasons Why Workforce Management Is The Key To Success For Hybrid Work Mode
It is predicted that the workforce management system market will grow by more than 11% in the next five years as businesses worldwide look for cost-effective and efficient ways to manage their hybrid employees.
Here are the top eleven reasons why a workforce management system is such an important part of success for businesses that operate in a hybrid work mode:
1) Improved Productivity:
Workforce management allows companies to better manage their hybrid employees and optimize their workflows. By tracking employees’ performance, hours worked, tasks completed, and other key metrics, companies can ensure that everyone works efficiently and produces the best outcomes.
Also read: Productivity Hack Alert! Follow the Getting Things Done (GTD) Method to Streamline Your Tasks
2) Reduced Costs:
A well-designed workforce management system can help reduce costs associated with employee administration, training, and other operational tasks. By automating these processes, businesses can free up valuable time and resources to focus on more strategic priorities that will benefit the company’s long-term growth.
3) Improved Collaboration:
With a hybrid work environment, it’s often difficult to track who’s doing what and when. A robust workforce management system can help bridge the gap between remote and in-house teams by providing visibility into team progress and activity, making collaboration easier and more effective.
4) Enhanced Visibility:
Having a centralized platform for tracking remote and in-house employee performance lets managers get an overall view of how each individual is performing. Which helps them adjust team dynamics, identify training needs and better allocate resources for the overall success of the company.
5) Increased Engagement:
Companies that invest in a workforce management system can foster employee collaboration and engagement. By providing remote teams with the same visibility as onsite workers, companies can ensure that everyone is working together towards shared goals.
6) Improved Decision-Making:
Hybrid work environments often require managers to make quick and difficult decisions. A workforce management system can help streamline these processes by providing insights into employee performance, team dynamics, and other key factors, which can help management to make better and more informed decisions for the betterment of the organization.
7) Reduced Absenteeism:
Studies have shown that absenteeism is one of the biggest costs associated with a hybrid work environment. By providing managers with access to comprehensive data on employee absences, a workforce management system can help reduce the number of days employees are absent from work and improve overall productivity.
8) Increased Agility:
By allowing businesses to manage their workforce via a centralized platform, a workforce management system allows for increased agility when making changes to team dynamics or shifting resources around. This is particularly beneficial in a rapidly changing industry where constant adaptation is required to stay ahead of the competition.
9) Increased Revenue:
A well-designed workforce management system can help businesses generate increased revenue by improving employee productivity, reducing costs, and increasing engagement. By automating the process of employee onboarding, training and development, companies can streamline these processes and save valuable time and resources for more strategic initiatives.
10) Improved Compliance:
A well-designed workforce management system can help businesses comply with all the various compliance regulations in place today. By tracking employee performance, hours worked, website visits, the app used, and other key metrics, a system like this can help ensure that employees are working within the boundaries of company policies and not engaging in any unauthorized activities.
11) Improved Employee Morale:
By providing employees with a clear understanding of their job duties and the associated expectations, a workforce management system can help improve employee morale and foster a positive work environment. This is particularly beneficial in a hybrid work mode where employees are often required to switch between onsite and remote work environments.
These are some of the best reasons why a well-designed workforce management system is essential for businesses that operate in a hybrid work mode.
By optimizing team dynamics, tracking employee performance, and providing visibility into team progress, a system like this can help to improve the overall success of the organization.
Tips For Implementing A Workforce Management System In The Hybrid Working Model
Workforce management is one of the most important aspects of a successful hybrid working model. Here are some tips for implementing a workforce management system in a hybrid working model:
1) Start With A Clear Understanding Of Your Workforce Needs:
Before implementing a workforce management system, it’s important to have a clear understanding of your workforce needs, including the number of employees you have, their roles and responsibilities, and the type of work they do.
2) Define Your Hybrid Working Model:
Clearly define the roles and responsibilities of employees who will be working remotely and those who will be working onsite.
3) Choose The Right System:
Many types of workforce management systems are available, so it’s important to choose the one that best fits your needs. Consider factors such as ease of use, scalability, features, functionality, customization, and budget to select the right system for your needs.
Workstatus is one of the most user-friendly, affordable, and customizable WFS, which provides a mobile app, cloud, and server-based solution to easily manage the workforce and workflow. You can also avail of free trial to experience the functionality pf this software firsthand.
4) Communicate The Changes:
Communicate the changes to your workforce. Ensure employees understand how the system will work and provide training and support to ensure a smooth transition.
5) Monitor And Evaluate:
Once the system is in place, monitor and evaluate its effectiveness. Make adjustments as needed and gather feedback from employees to ensure they are satisfied with the system.
You can successfully implement a workforce management system in a hybrid working model with these tips.
Also read: Benefits Of Having Computer Screen Monitoring Software For Your Business
The workforce management system is the backbone of the hybrid working model. It plays a crucial role in managing and integrating traditional and modern work practices while ensuring that everyone in an organization is productive, engaged, and satisfied.
A well-designed workforce management system can help organizations optimize operations while reducing costs and increasing efficiency.
That is all for today.
If you have any suggestions or questions, please leave them in the comments below.
Thanks for reading!