How Workstatus Can Help You In Flextime Management?

Research reveals that 71% of employees report their team is innovative when they have flexibility in working options, compared with 57% without it. 

Additionally, employees with flexible shifts have a 12% lower burnout rate compared to those with no flexibility at the workplace. These numbers show that having flextime in your work life benefits both – employees and businesses – in terms of productivity and job satisfaction. With all the perks, flexible shifts bring certain challenges for the employees managing a large team that has different work hours and multiple projects.

This is where workstatus comes in.

Workstatus is a workforce management software that can help in easily managing the flextime schedule of the team. It can help in setting flextime policies, tracking employee hours, assigning tasks, and more. 

Having said that, let’s explore more about flextime and why businesses need it. We will also discuss the different types of flextime and how Workstatus can help you manage your team’s flexible schedules with minimal hassle.

The Need For Flextime Management

Flextime management is to:

• Improve employee productivity
• Attain a higher level of employee satisfaction and work-life balance
• Allow employees to schedule their workday while accommodating their personal needs and responsibilities

The sole motive of flexible shift management is to create an environment where employees can be more productive and efficient by working when it best suits/meets their needs.

Flexible Scheduling The New Normal

Flexible scheduling has become increasingly common in today’s working culture as more companies recognize its benefits for employees and the organization. A survey conducted from December 2021 to January 2022 in India found that most employees prefer flexible work arrangements for increasing employee satisfaction & 59% of employees are unsatisfied with their current workplace with fixed working hours. 

This shows that flexible scheduling gives employees more control over their work-life balance by allowing them to adjust their work schedule to meet their individual needs. This can include telecommuting, part-time or flexible hours, and job sharing.

The shift towards flexible scheduling has been driven by a variety of factors. One of the main drivers is the changing expectations of the modern workforce. Today’s employees are more likely to prioritize their work-life balance and are looking for employers that can offer them flexible working arrangements.

Additionally, technological advances have made it easier for employees to work remotely, further increasing the popularity of flexible scheduling. 

Flexible scheduling can also have a positive impact on an organization’s bottom line. By offering flexible working arrangements, companies can attract and retain top talent, increase productivity and reduce employee turnover. 

Additionally, it can also improve employee satisfaction, which can lead to better employee engagement and performance.

With such reasons and benefits to flexible scheduling, it is clear that this type of scheduling is becoming increasingly common in today’s working culture and will likely remain so for the near future.

 Common Flextime Options Available to Employees

These are the three common types of flextime work arrangements:

1. Hybrid Work-

A combination of work-from-home and office setup, hybrid is one of the widely accepted flexible work arrangements.

It gives them the following:

• Freedom to work from home or any remote location
• Ability to collaborate with the team in-person during regular office hours
• Option to save money and time spent on the daily commute

2. Remote Work-

Flextime is an arrangement that allows employees to have flexible schedules, typically outside traditional 9-5 work hours. They can work from home or other locations and set their schedule that meets the job requirements and deadlines. Remote work:

• Balances the personal and professional life
• Improves productivity
• Provides job satisfaction
• Increases employee rate of retention

Employers may set certain guidelines or parameters for flextime, such as required check-ins or set work hours, to ensure that work is getting done and the company is meeting its goals.

Also read: 11 Remote Working Tips To keep Remote Employees Engaged and Productive

3. Part-Time Work-

Part-time flextime refers to a work schedule where employees and employers mutually decide work hours as per workload but have some flexibility in their program. This means that employees may 

• Choose when to start and end their workday
• Change the length of time they work each shift
• Alternate back-to-back shifts in order to have days off from work 
• Have more control over their work/life balance
• Prioritize and manage tasks more efficiently according to their schedule

With these benefits, it is easy to see why many employers are choosing to offer more flexible shift scheduling for their employees. 

How to Manage Flextime Efficiently?

Flextime work management can be challenging. A little planning and effort can help individuals balance their personal and work life.

1) Be Clear On The Expectations/ Set Clear Expectations:

Before anything else, it’s important to clearly define the flextime arrangement expectations of both sides. Is everyone expected to work for a specific number of hours each week, or is flexibility granted on a case-by-case basis? Is flextime only granted during certain times of the year or throughout the year? Once expectations are clear, management can easily track and manage employees’ flextime availability.

2) Set Up A Flextime Policy:

Next, create an official flextime policy to guide employees on how to use the flextime opportunity. This policy should spell out when and how flextime will be used and any restrictions associated with it. 

Ensure all employees are aware of the policy and procedures surrounding flextime, especially those who may be using it most frequently. For better management, regularly communicate any changes to the policy or procedures and any updates or clarifications regarding expectations. 

This will help ensure that everyone understands the overall goals of the arrangement and avoids potential conflicts or misunderstandings.

3) Be Proactive In Resolving Flextime Disputes:

Whenever Flextime disputes arise, it is important to resolve them proactively. This means taking the initiative and engaging in meaningful conversations with team members. How can you do this? 

Find out why there is a disagreement or conflict and work together to come up with solutions that will benefit everyone. It may also mean addressing any underlying issues, such as time management or communication problems, so they don’t continue to cause problems down the line. 

With clear expectations, open dialogue, and understanding of each other’s needs, Flextime disputes can be resolved quickly and efficiently for everyone’s benefit.

4) Regularly Assess Flextime Use:

One of the key benefits of a Flextime policy is that it can help employees be more efficient and effective in working. Periodic assessments of how employees use the scheduling opportunity can help ensure that the arrangement benefits both employees and employers. 

• This should include looking at the number of hours worked each week and any improvements or changes in work habits that may have resulted from the use of flextime. 
• If there are any areas where adjustments or changes may be necessary, management should make those decisions accordingly for everyone involved.

What Is Workstatus?

Workstatus is a workforce management software that helps businesses and organizations track and manage their remote or in-house teams.

The software offers a wide range of features such as automatic time & productivity tracking, timesheets, project management, attendance management, payroll processing, and much more for businesses and organizations of all sizes to ensure that their teams are working efficiently. 

The software is designed to be user-friendly and provides a great all-in-one solution to streamline team collaboration, improve staff productivity, and improve overall team performance. With Workstatus, businesses can easily manage their teams from any location and get the most out of their staff.

Also read: Workstatus vs. ActivTrak vs. DeskTime: The Final Battle to become the Best App for Productivity Management

How Workstatus, The Workforce Management Software Can Be Linked To Flextime Management?

Employers are always looking for ways to save money while still providing their employees with the best possible work environment. One way to do this is by opting for Workstatus, the workforce management software. Workstatus allows employers to set their hours and adjust them as needed. It also helps create a more flexible work schedule for employees while saving the employer time and cost, which can be invested in other business areas.

In addition, Workstatus can track employee time, productivity, and attendance, helping employers stay on top of their staff’s performance. By using such technology, businesses can improve efficiency by knowing who is working when, where, and how, providing complete transparency to the companies who have been using flextime or thinking of switching to a system with all the information needed to manage the workforce and workflow with complete visibility and accuracy. 

Benefits Of Using Workforce Management Software For Flextime Management

When implementing flextime, it is important to use workforce management software to properly track employee hours and schedules. With this data available, employers can make informed decisions about when and how to offer flextime opportunities. Additionally, workforce management software can help monitor employee engagement and compliance with the policy.

Here are some of the benefits of using workforce management software for Flextime Management:

1. Increased Efficiency – When employers have accurate data on employee hours, they can make more informed decisions about when and how to offer flextime opportunities. This allows for increased efficiency since there is less need for manual adjustments.
2. Improved Employee Engagement – Employers can better monitor employee engagement with accurate information on hours worked. This information can help identify improvement areas and ensure everyone is meeting their deadlines while working in a flextime mode of working.
3. Improved Compliance – When employers have accurate data on employee hours and schedules, they can ensure compliance with flextime policies. This information helps employers to ensure no one is abusing the flextime policy and everyone is working as per the standard company policies.
4. Improved Tracking Of Time Off & Hours Worked– Workforce management software can also help track time off and hours worked. This data can be used to better plan out employee schedules, helping to ensure everyone is taking the right amount of time off and putting in the mandatory hours as per the organizational policy.
5. Improved Transparency – Workforce management software allows for increased transparency regarding flextime. All team members can easily access this data, helping to ensure everyone is aware of the available hours and has an accurate understanding of their work schedule.

Several benefits can be achieved when using workforce management software for Flextime Management. Employers can improve efficiency, engagement, and compliance by tracking employee hours and schedules. 

Amazing Features Of Workstatus You Can Use For Flextime Management

To ensure that flextime policies are implemented effectively, it is important to have a reliable workforce management software platform such as Workstatus that can easily assist businesses in managing their workflow and workforce. 

Below are some of the features that Workstatus can offer businesses to make their flextime management process easier and more efficient:

      1. Timekeeping & Scheduling- 

With features like time tracking and scheduling, Workstatus helps businesses keep track of their employees’ working hours and ensure that they comply with the company’s flextime policy. The software also helps employers to organize employees’ workdays more efficiently by setting their schedules according to organizational needs and preferences.

    2. Employee Monitoring-

With the help of employee monitoring capabilities of Workstatus, businesses can easily keep tabs on the working hours of their employees, as well as monitor their productivity and performance. They can also have complete transparency among the remote employees’ operation who are working in flextime working mode through screenshots which helps to foster trust and better coordination.

    3. Attendance Management-    

With the help of attendance management features of Workstatus, businesses can easily track the availability and whereabouts of their employees and ensure that they are attending to their work duties in a timely manner. This can also help prevent any potential HR issues that may occur if employees do not comply with the company’s flextime policy.

   4. Productivity Measurement-  

With the help of productivity measurement features of Workstatus, businesses can easily track their remote employees’ output and efficiency while working on flextime. This helps ensure that their employees meet the required standards and the company’s overall productivity goals.

Also read: Productivity vs. Efficiency: Which One Matter More in the Workplace?

    5. Online Timesheets-     

Using online timesheets, businesses can easily submit their employees’ working hours, monitor their progress, and calculate their pay and overtime wages accordingly. This helps to keep track of the expenses incurred during the Flextime implementation process and optimizes the financial benefits that the company can derive from it.

    6. Reporting & Analysis-   

With the help of reporting features of Workstatus, businesses can easily analyze their previous flextime policies and track the results over time. This helps to identify any potential issues or tweaks that may need to be made to the policy to maximize the company’s gains from the flextime program.

    7. Central Dashboard-     

 With the help of a central dashboard, businesses can easily manage and monitor all their employee records and review the performance data related to their flextime program. This helps companies to identify any potential issues early on, take corrective actions before they become problems, and ultimately improve the overall efficiency of the Flextime program.

Real-Life Problems Faced By Employers In Flexible Scheduling And How Workstatus Deal With It

Many businesses are now turning to workforce management software to help them manage flexible scheduling. It can be a great way to attract and retain top talent, but it can also be tricky to implement and run smoothly.

Here are some real-life problems employers face when implementing flexible scheduling:

Problem 1: Difficulty in coordinating schedules among employees: Some employees may have conflicting schedules or be unable to work certain hours, making it difficult for employers to create a flexible schedule that works for everyone.

Solution 1: Workstatus allows employers to easily coordinate schedules among employees by setting up shift patterns and allowing employees to request schedule changes. It also offers a self-scheduling feature that allows employees to choose their shifts.

Problem 2: Difficulty tracking employee hours and attendance: It can be challenging for employers to track employee hours and attendance when working flexible schedules.

Solution 2: Workstatus can help employers track employee hours and attendance by automatically logging hours worked and creating reports that can be easily exported and analyzed. This can help employers monitor employee attendance and ensure they stay within budget.

Problem 3: Difficulty in monitoring employee productivity: Flexible schedules can make it challenging for employers to monitor employee productivity when working from home or in other remote locations.

Solution 3: Workstatus can help employers track employee productivity by tracking hours worked, managing records, and providing reports that can be easily analyzed. This can give employers a sense of how employees are working and help to identify problems early on for timely & feasible solutions.

Problem 4: When employees work flexible schedules, it can be difficult to have complete visibility into their work as they may be working from different locations or on different day schedules.

Solution 4: With Workstatus features such as screenshot capturing, updated timesheets, and accurate reports, employers can have complete visibility into employee workflow and performance. This helps to ensure that employees are completing their work on time with minimal disruption and provides employers with critical information for making informed decisions for the betterment of the future.

How Much Flexibility Is Possible With Workstatus

Flextime is a type of flexible working that allows employees to schedule their work hours, accommodating personal requirements. Many workers think flextime is only possible at the company level, but this isn’t always the case. In some cases, employees can negotiate flexible working arrangements with their employer. 

Workstatus provides flexibility in two ways. First, it lets employees see exactly how much time they currently spend at work and how much time they spend on breaks. This information can help negotiate new arrangements or renegotiate old ones. 

Second, it allows employers to administer flexitime programs while tracking employee compliance. This information helps managers decide when and how to offer extra hours or days off.

Workstatus is not just for employees. Employers can use it to manage and monitor their flexitime programs as well. It is one complete package that helps manage all aspects of flexible working, from employee tracking to program administration.

Why Should You Switch To Workstatus, And Why Is It Unique From Other Software 

Workstatus is unique because it offers a comprehensive and integrated solution for managing your work life. It is easy to use and provides a good overview of all your work activities. Here are some key reasons why you should switch to Workstatus:

1) Easy To use- Workstatus is designed with a user-friendly interface that makes it easy for users to navigate and manage their tasks to ensure they get the most out of their work.

2) Comprehensive- The solution offers a comprehensive view of all your work activities, including information about your current workload, deadlines, and blocked tasks.

3) Integrations- The solution integrates with many different applications, making it easy to keep track of your work from multiple devices and manage your work from a single location.

4) Mobile-Friendly- The solution is mobile-friendly, so you can access it from any device and continue working from anywhere and anytime, making it easy to stay on top of your work.

5) Free Trial- Workstatus delivers a free seven-day trial to allow you to try out the solution before you commit to buying it.

6) Different Packages With Different Prices- Different packages are available, with different price points, to fit your budget. From free forever plans to get customized quotes as per your business needs and requirements.

7) 24/7 Support- If you have queries about the solution, you can contact our 24/7 support team for help. With such a wide range of benefits, why not switch to Workstatus and get your work life under control?

Conclusion

A flextime policy can be a great way to improve employee satisfaction and retention. By managing the work hours of employees, businesses can create a more flexible workplace that is advantageous for both employers and employees. 

Many workforce management software tools offer features that make establishing and tracking flextime policies easy. Managers can manage employee schedules with minimal effort by integrating these tools into the business workflow. This creates a more efficient work environment that allows companies to better meet their staffing needs while also allowing employees to balance work and personal responsibilities.

That’s all for the day 

We hope that you enjoyed this blog.

If you have any queries, please don’t hesitate to contact us anytime.

Thank you for reading!

 

FAQs

Does flextime reduce absenteeism?

Flextime has the potential to reduce absenteeism by giving employees more control over their work schedule.

When employees can schedule their work hours around their responsibilities and needs, they are less likely to miss work due to personal or family obligations. 

Additionally, flextime can also improve employee satisfaction and engagement, leading to lower absenteeism rates, and helping companies improve their productivity and bottom line.

How do you implement flextime?

If you’re looking to add flextime to your workplace, here are five steps to help make the transition easier

• Define the goals and objectives of the flextime program: 

Clearly define the goals and objectives, such as improving employee productivity, reducing absenteeism, and increasing employee satisfaction.

• Communicate the program to employees: 

Communicate the program to employees, including the policies, procedures, and expectations for participation. Provide training and support to help employees understand how to make the most of the flextime program.

• Develop a schedule of flextime options: 

Develop a schedule of flextime options that employees can choose from, such as flexible start and end times, telecommuting, or compressed work weeks.

• Monitor and evaluate the program: 

Monitor and evaluate the program to ensure it achieves the desired results. Collect data on employee productivity, absenteeism, and satisfaction, and use this information to make adjustments.

• Continuously communicate and engage with employees:

Continuously communicate and engage with employees to ensure they are aware of the flextime program and its benefits. Encourage them to provide feedback and suggestions for improvements. These are some steps you should take to monitor and evaluate a successful flextime program.

How can flextime motivate employees?

Flextime can motivate employees in several ways:

1. Increased Work-life Balance: Flextime allows employees to have more control over their schedules, which can help them better balance their work and personal responsibilities. This can lead to increased job satisfaction and motivation.
2. Increased Autonomy: Flextime allows employees to make their schedule, increasing their sense of autonomy and self-motivation.
3. Reduced Stress: Flextime can help reduce stress by allowing employees to better manage their time and avoid the rush-hour commute.
4. Increased Productivity: Flextime can increase productivity by allowing employees to work when they are most focused and energized.
5. Employee Retention: Flexible scheduling can make employees more likely to stay with a company, increasing motivation and job satisfaction.

With these steps, flextime can boost the motivation of employees while also improving productivity and efficiency.

Does flex time increase productivity?

Flex time can increase productivity by allowing employees to work during the hours when they are most productive and motivated. This can lead to higher job satisfaction and motivation, which can lead to increased productivity and better work outcomes. 

Additionally, flex time allows employees to balance their work and personal responsibilities, which can reduce stress and increase overall well-being, which can also lead to increased productivity.

Do flex employees get overtime?

It depends on the company’s policies and the classification of the flex employee. If the flex employee is classified as an exempt employee, they may not be eligible for overtime pay. However, if the flex employee is classified as a non-exempt employee, they are eligible for overtime pay for any hours worked over 40 in a workweek. It is important to check with the employer for their specific policies and classification of flex employees.