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Imagine this…it is 10 am.
You have already grabbed a cup of coffee with a precise to-do list. You know what you are going to work on today and feeling great about it. Suddenly, you hear a tone DING, and it is a social media notification.
You lost all your concentration!
Do you know humans can produce outstanding work when they are deliberate, strong-minded, and free of distraction?
But the issue is distractions are inevitable in this tech-driven era.
A study by Hubspot recognized that employees spend 28 percent of their day on unwanted distractions, which is over a quarter of the day.
These daily losses in productivity result in a notable influence on businesses.
Factors That Affect Employees’ Productivity
Over 2,000 experts of Hubspot found these factors behind the low productivity of employees in an analysis:
- 61% believe loud employees are the biggest office distraction
- 89% like to work solo to hit the utmost productivity
- 40% think impromptu conferences of colleagues are one of the core distractions.
Here are a few of the productivity hurdles:
- Noise distractions
- Visual distractions
- Human distractions
- Unrealistic goals
- Unclear goals & mission
- Faulty or Missing tools
- Lack of flexibility
- Lack of communication
- Lack of trust & respect
Segregating the difficulties of productivity is crucial, as it will let you quickly recognize which classification requires the most concentration in your company.
Besides, a few categories are more adaptable to handle than others. Now, the question arrives, what is the solution to this?
How Can Businesses Improve the Productivity of their Employees?
1. Give Your Team the Right Tools
The skills of your team are crucial to business performance. However, the tools they utilize in their task even play an immense role. Picking the apt utility will make their tasks effortless and change it to a smooth workflow.
- Productivity Tracking Software
The working hours in a day are limited, and tasks are endless. Besides, you don’t want your workforce to be less efficient. This is where productivity and time tracking apps help.
With them, not only you can allocate the tasks properly but also track how productive they were throughout the day.
- Collaboration Software
Collaboration applications promote and analyze teamwork. Being capable of working together instantly is profitable for team chemistry. It allows creative ideas to come naturally.
Besides, collaboration tools allow your team to work seamlessly. They can get in touch whenever required. In short, it encourages a transparent workflow and helps in speeding up the work by making it effortless.
- Communication Applications
Whether your team operates in a conventional office or remotely, communication tools are a necessity. Emails generally get the task done, but it is quite simple to lose track of messages.
Apps like Twist and Slack do a perfect job of keeping interactions managed and texts simple to keep track of.
2. Focus on Enhancing Skills of Employees
No doubt, hiring the best talent is significant. However, once screened and hired, training is one of the vital parts of guaranteeing productivity.
There are numerous skills you can aid your workforce to develop for enhancing their productivity.
From small daily skills, such as spreadsheet manipulation and touch typing, to bigger ones, such as building the perfect time management technique for their work. Appropriate training even leads to greater productivity and efficiency.
3. Lead by Example
An easy mantra for management is to work as a model employee. Work in the style you want your staff to act: be impartial, thorough, and courteous to team members and co-workers.
4. Communicate Frequently
Constant communication operates for all participants. For staff, it is convincing to understand that they are monitored and that assistance is ready should they want it.
For supervisors, it’s particularly relevant in handling procrastination. Daily updates will guarantee they know responsibility is anticipated and are more inclined to stay on the path with projects and work tasks.
5. Make Work/Life Balance a Preference
While productivity is essential, it’s also necessary to recollect that your workforce is not a machine! Permit and encourage breaks and don’t support burnout.
Give flexible work timings and (if likely) alternatives to operate from home. Everyone functions individually, so let staff do what’s useful for them.
Tired employees are not productive. And several of them switch jobs.
6. Provide Your Staff Autonomy (Self-Sufficient)
Everyone loves being reliable, and employees manage to grow to the occasion. Psychologists believe that autonomy has a positive impact on productivity and employees’ happiness. It is explained in the book Human Autonomy in Cross-Cultural Context.
Do not be too fixated on the functional side. Rather, concentrate more on trusting your employees to handle the daily tasks and guide them. Paradoxically, maintaining less can bring better results to your businesses.
By a similar token, micromanagers interact with worse performance. Some apps, such as WorkStatus, let staff swap timings and achieve their hours.
7. Pay Attention To Team Building
Team building is one of the best ways to encourage team morale. If your team has comradery and is bonded, it’ll ease everything from the workplace environment to production.
Conduct games, team-building activities, interaction sessions, and a lot more to make your employees work as a team.
8. Implement a Wellness Programme
Stress, burnout, and sleep deprivation all have an immense impact on an organization’s output. Productivity flags, but even, absenteeism, as well as staff churn, start to escalate when staff begins to run out of strength and motivation.
This is why companies are baking in wellness services to regular life. Healthy food, meditation sessions, and yoga knowledge will have a definite impact on your team and company.
9. Ensure Your Team Giving Their Best
Where possible, minimize the period allocated on what may seem like a burden to them. The better you learn about your team, the more you will discover what they prefer doing and whatnot.
For example, a few workers dislike showing outcomes; while others like it. And a few of their colleagues, in turn, may be more enthusiastic about sorting numbers and combining data. And so on.
If an employee likes a task, they will do it quicker and more efficiently. So try to work to the individual strengths of your team members.
10. Have a Brainstorm Session
Don’t overlook speaking to your employees regarding what they believe could aid productivity. Functioning at the forefront of any business provides an exclusive, relevant view on how things can grow.
So, these employees will probably have excellent opinions on how to increase productivity since they are in the thick of it.
11. Discover Creative Methods of Rewarding Them
Employees who believe that management is concerned about them as a whole person – not just an employee – are more productive, more satisfied, more fulfilled. Satisfied employees mean satisfied customers, which leads to profitability.” – Anne M. Mulcahy, former CEO of Xerox
There are infinite methods to reward workers, whether it is for a good day’s job or a great personal achievement (such as a big sale).
Everyone wishes to be recognized, and employee rewards increase both productivity and employee commitment.
You can give any small reward like:
- Gift vouchers
- A handwritten note of recognition
- Profit share
- A normal free lunch
- Lessons or classes they’d like
- Greater rewards might be:
- Performance-related bonuses
- Extra days off (always recommended!)
5 Ways Employees Can Enhance Their Productivity
1. Plan Your Day
It’s essential to plan your day! My first task after I wake up is to organize my schedule. This habit will help you to improve your employee productivity and watch the outcomes you want. Always remember to create contingencies though.
2. Establish a Routine
Owning a routine is essential for anyone aspiring to acquire the maximum from their day. From establishing a time to wake up to the time you should have your lunch, following a routine will aid you to regulate your day, as well as how you consume it.
Take the most difficult, biggest, most challenging task, and perform it first. As soon as this job is out of your system, others will seem like a breeze.
4. Take breaks
Taking breaks when needed will increase your productivity. We all have been there, gazing at the screen attempting to think.
I usually discover a 5 minutes break assists me in gaining accuracy and concentrating well when I return.
5. Eat Healthy and Stay Fit
Eating a well-balanced diet and exercising three times per week for a minimum of 30 minutes every time is vital to enhance your productivity. No productivity tracking app can help you till you are fit and fine.
How to Estimate Employee Productivity?
Productivity is tricky to estimate, as its individuality diversifies across enterprises and organizations. You can build your arrangement, though. Here’s how:
1. Employee Productivity Formula
An ordinary cafe couldn’t get similar productivity as a popular Starbucks outlet. Pay attention to each team associate, how much time they possess in the day, and what result they are giving. Focus on the time spent to train one another, idle times, and more.
I suggest concentrating on a single team member instead of the whole business KPIs.
Set SMART aims collaboratively, which are attached to business objectives, and tell them when their dedicated work is assisting the corporation in succeeding.
SMART objectives are:
2. Revenue Per Employee Ratio
One method to estimate productivity is to comprehend your employee expenses (salaries) and the ROI coming in. This is not 100% accurate: some workers are essential for complete business but do not produce capital alone.
Nevertheless, it spreads a significant, whole idea of how the business is performing. And it can be calculated against earlier years as soon as you know the formula down.
3. Productivity Tracking Software
There is a broad range of productivity applications and software available, catering to different business types.
- Desktime: It consolidates monitoring with productivity analysis and project management.
- WorkStatus: All in one Employee Tracking and Monitoring software
- Hours: It is a mobile application that manages the time and tasks of employees.
- TimeCamp: The tool regulates time use across different devices and employees.
Several strategies for boosting productivity at work mentioned above may appear counterintuitive; however, it’s been proven that engaged and satisfied employees are more productive.
Don’t spend thousands of dollars! Just put yourself in their shoes and ask yourself the methods to improve your work culture.
Besides, both businesses and employees can use employee monitoring and tracking tools to know where they are lagging and what needs improvement.
How Does a Productivity Tracking Tool Help?
- It recognizes areas creating low productivity.
- It assists in boosting productivity levels of the workforce operating from home.
- It gives reports on employee productivity.
- It records employee progress reports.
What Drives Employee Productivity?
Here are the key factors responsible for driving employee productivity:
What Makes Your Workforce Less Productive at Work?
- Low motivation.
- Frequent distractions.
- You do not give them any reward.
- Poor time management.
Want to know more? Mention it in the comment section below!
Frequently Asked Questions
Ques. How do you calculate employee productivity?
Ans. You can easily calculate or monitor employee productivity using a productivity calculator of WorkStatus. It allows you to measure the overall productivity of the team by tracking activities and URLs with screenshots using the time tracking app. It can remove gaps and improve understanding among the management and team members.
Ques. What are the factors that affect employee productivity?
Ans. The following factors can affect employee productivity:
- Managerial communication
- Proper tools and equipment
- Workplace ergonomics
- Collaboration with team members
- Education and training of employees
- Work environment
- Employee wellness
Ques. What are the steps to improve productivity?
Ans. You can improve the productivity of your employees by using cloud-based productivity tracking software tools like WorkStatus.It helps in planning, scheduling, and dispatching workforces with maximum efficiency by combining complex data streams from multiple sources and merging them in real-time to give accurate and actionable information in seconds. This, in turn, increases revenue and improves customer experience.