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Finding the right online employee scheduling software that works with your business model and needs has never been more important. Running an agency requires managing not only the business at hand but also all of the people who do the work and scheduling them to fit everything in can be complicated.
Agencies are often asked to complete projects on short notice, which means you have to adjust schedules quickly to assign skilled individuals to new projects. With an appropriate scheduling solution, agencies can easily enhance how they maintain clients, measure performance, foster relationships, initiate effective advertising campaigns, and establish brand loyalty.
However, finding the top staffing scheduling software for your agency’s needs can be difficult, mainly because every tool provider has a different set of features that may or may not suit the demands of your agency.
We’ve compiled this list of highly rated providers to help you find the best employee scheduling automation system for agencies.
Top 5 Benefits of Scheduling Software for Agencies
If you’re an agency, you probably have employees who handle different projects at different times of the day or week. It’s essential to keep track of their workload to be fair to them and ensure they can manage time efficiently and complete the work agreed upon with your clients.
Scheduling software can help, though, and if you’re running an agency or staffing company, you should consider using it.
Here, we’ll go over the top five benefits of online employee scheduling software, so you can see how valuable it can be for your agency!
1. Accurate Time Tracking
Accurate time tracking is essential for agencies. You can view tasks, identify inefficiencies, and make changes to improve productivity. You can track employee hours and project progress with automated scheduling software. This data can be used to enhance project planning and management and invoice clients.
2. Team Distribution of Workload
When you have a large team, it can be difficult to monitor the availability of team members which might result in uneven distribution of work. This is where employee scheduling software comes in handy. With this type of software, you can see at a glance who is working on what project and when they are available. It makes it simple to distribute the workload evenly and avoid overloading any one team member.
3. Accurate Reporting
Perhaps the most crucial benefit that employee scheduling software provides is accurate reporting. This includes tracking employee attendance, vacation days, and sick days. Such information can help you make better decisions regarding staffing levels and scheduling.
4. Effortless Communication
The ability to communicate with employees via scheduling software is one of the top benefits for agencies. With this software, agencies can easily send shift reminders, changes, and updates to employees. It ensures that everyone is always on the same page and reduces the chances of miscommunication.
5. Zero Overhead
In the business world, time is money. The less time you give to administrative tasks, the more time you can spend developing your product or service and bringing in revenue. With employee scheduling software, you can easily create and manage employee schedules without spending hours manually.
Top Employee Scheduling Software Tools For Agencies
1. Workstatus
- Save time by generating schedules based on team availability
- Avoid overloading staff with balanced scheduling across projects
- Instantly adjust and share schedule changes with the team
- Assign shifts based on expertise for better project outcomes
The Everything plan at $7/user/month offers all Workstatus features, including advanced scheduling, time tracking, productivity insights, and detailed reporting, in one package.
Check more pricing plans here
2. Planday
Planday is one of the best employee task scheduling software tools. It automates the time-consuming task of scheduling employees. In seconds, Planday collects all necessary data, including availability and desired shifts from every employee. Use this data in future when assembling schedules. Using skill sets to organize shifts ensures the right person does what they’re best at, resulting in lesser mistakes and no wasted time overall.
Major Features
- Staff management
- Shift planner
- Detailed reporting
Pricing
- Starter: 2.49€/user/month
- Plus: 4.49€/user/month
- Pro: 6.49€/user/month
- Enterprise: Contact for pricing
3. SubItUp
SubItUp is an efficient employee scheduling software that can automatically prevent conflict between shift schedules. When an individual cannot work their scheduled hours, they will not be assigned to another task to avoid a scheduling conflict. With the program being able to adapt to your ever-changing agency workforce size – you’ll always have enough staff members available without wasting hours at work.
Major Features
- Shift reassignments
- Staff self-scheduling
- Staff priority
Pricing
- Simplify:$0.78/employee/month
- Unite:$1.83/employee/month
- Empower: $3.48/employee/month
4. Scoro
This is the next best employee scheduling app: Scoro. You can effectively plan schedules and assign tasks at daily intervals with speed and efficiency. In addition, it has a visual display screen that sorts out shifts from one another and balances your workload accordingly, so you don’t overwork yourself or fall behind on other projects.
Employees can also organize their time and tasks. They will automatically regarding any change to the company’s event calendar or status report, so you’ll always know what is happening. Plus, it lets agency teams see which tasks others have planned or if they need to schedule a meeting with someone else – making everything less complicated.
Major Features
- Holistic time management
- More collaborative platform
- Automatic scheduling
Pricing
- Essential: €19 per user/month
- Standard: €29 per user/month
- Pro: €49 per user/month
- Ultimate: Contact for pricing
5. Shiftbase
Shiftbase offers various features to make your agency work easier than ever. One of them is setting up schedules and ensuring that you are constantly updated with the latest information about your employees, such as their availability and absences; this makes it easier when you’re constructing schedules since they’ll take this into consideration.
Plus, there are always customer service representatives on hand through chat or email whenever you need it- making them one step ahead of any problems that might arise while handling finances or scheduling shifts.
Major Features
- Leave management
- Time clock app
- Shift planning
Pricing
- Free:$0 / per active employee
- Starter: $3 / per active employee
- Premium: $4 / per active employee
6. Liveforce
Liveforce is the next best employee scheduling software for agencies. It goes far beyond assigning and managing tasks. With Liveforce, you can organize events or campaigns with a flexible workforce. You can control every stage of the process from start to finish – from recruiting to sending reminders about scheduled shifts via email or SMS text messages!
Major Features
- Online timesheets for agencies
- Manage multiple campaign schedules
- Easy payments
Pricing
- Starts at €150/month
7. Zoho People
Zoho People is a powerful schedule management software for agencies that gives peace of mind and makes things easier. You can stop worrying about human error when using this program – it does all the data entry for you! It comes with many other features, such as tracking employee vacation time or even just helping out with scheduling shifts.
Major Features
- Attendance tracker
- Shift scheduling
- Employee onboarding
Pricing
- Essential HR: €1.251/user/month
- Professional:€2/user/month
- Premium: €3/user/month
- Enterprise: €4 .50/user/month
- People Plus: €9/user/month
8. Monday.com
This software provides the tools to schedule, manage and organize a week ahead. With this tool, you can easily set deadlines for every project and view progress of every task in a single dashboard.
Employees will always know what they are working and employers can edit or create new shifts from different days or hours–making schedules manageable. Employers can also use other Monday tools for analytics, like analyzing previous ones, calculating payrolls, etc.
Major Features
- Time tracking
- Smart alerts
- Easy integrations
Pricing
- Individual:€0/free forever
- Basic:€8/seat/month
- Standard:€10/seat/month
- Pro:€16/seat/month
- Enterprise: Contact sales
Closing Thoughts
Agency owners and marketers are always looking for ways to improve their workflow. With so many clients to serve, tracking who is working when, and where can be hard. That’s where the top employee scheduling software comes in: It automates the process of tracking employee hours, ensures everyone gets a fair workload, and helps you manage your resources more effectively.
We’ve shared a list of the top 8 employee scheduling software options available.
Each option has its strengths and weaknesses, but all are worth considering if you want to optimize your agency operations.
FAQs
1. How can Workstatus simplify the scheduling process for agencies?
Ans. Workstatus can simplify the scheduling for agencies in the following ways:
- Plan and assign shifts to team members
- Track staff availability in real time
- Monitor attendance and work hours from one platform
This ensures projects run smoothly without scheduling conflicts.
2. How can agencies benefit from Workstatus’s scheduling features?
Ans. Agencies can benefit from Workstatus in the following ways:
- Save hours of manual planning
- Avoid double-booking employees
- Assign right people to the right projects
Simply put, it helps agencies work smarter and deliver better results.
3. Can Workstatus handle last-minute schedule changes?
Ans. Yes. Workstatus allows you to:
- Quickly adjust shifts in real time
- Send instant updates to team members
- Notify everyone of changes automatically
That means no confusion and no missed updates.
4. Does Workstatus integrate with time tracking?
Ans. Absolutely. With Workstatus, agencies can:
- Combine scheduling and time tracking in one tool
- See when someone is working and on what project
- Use accurate time data for billing and performance reviews
This makes tracking work and billing clients much easier.
5. What makes Workstatus better for agencies than manual scheduling?
Ans. Compared to spreadsheets or paper schedules, Workstatus offers:
- Easy-to-update schedules
- Instant sharing with the whole team
- Insights into team availability, project progress, and productivity
- Reduced scheduling conflicts and missed deadlines
In short, it saves time and avoids scheduling headaches.
