work activity

Employee Monitoring Software

Time tracking, task analysis, productivity monitoring, and more from a single dashboard.

What is Employee Time Tracking & Monitoring Software?

Employee time tracking and monitoring software tracks employees’ activities and identifies the scope of growth and optimization. While tracking time, the timer works in the backend of the device and continuously tracks navigation through sites, applications, and time investment. The ultimate goal for an organization is to yield superior productivity from available resources.

Features

Thus, monitoring is critical. An employee monitoring software tracks time tracks activities with screenshots and URL tracking, calculates activity percentage, and produces reports. Apart from employee monitoring’s core features, Workstatus is designed to add more value to your organization. It streamlines your workflow with time tracking, employee monitoring, geofencing, online timesheets, productivity management.

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Find out more about Workstatus’s time tracking and employee monitoring software.

Modern problems need modern solutions. The all-new Workstatus is power-packed with top-notch features to optimize the team’s productivity fully. This is the game changer and the most feature-packed time tracking software that you will ever witness.

Latest Technology

Built with the latest Laravel and Flutter for desktops and mobile apps, respectively, it is aimed at bridging every possible productivity tracking gaps that ever existed.

The Exclusive Workstatus Features

Time tracking

Work time calculator to precisely calculate time spent on activities by you and your team members. The most efficient tool for remote workforce management.

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GPS tracking

GPS enabled tracking to stay in touch with your team on the field. GPS tracking software to manage the time and attendance of your mobile team members.

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Online timesheets

Employee time and attendance tracking software along with online timesheets for daily reports.

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Summary reports

Detailed online reports for every activity with high and precise data for remote workforce time tracking and attendance management. Easy to access reports for your project and clients

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Productivity monitoring

Track URLs, App, Activity Percentage & more with this software for employee monitoring, time tracking, and reporting. Real-time automated time tracking.

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Team scheduling

Create and schedule tasks with hours for employees and track them for multiple users without the hassle of micro-management.

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Geofencing

Create job sites. Set digital perimeters. Automatically clock in and out your employees with automated employee attendance tracking software.

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Project estimation

Set project budget & hours for teams to never miss deadlines and maintain limits for projects.

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Attendance management

Online and automated work time calculators share direct reports of work hours for easy attendance monitoring and payroll calculation.

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Why do Businesses need to Monitor Employees?

Unacceptable unproductive Work hours

Finance online suggests 64% of employees use non-work-related worksites every day and 85% of employees use their email for personal reasons.

Employees are a significant security threat.

A report by Kaspersky Labs suggests 53% of employers agree employees are the most significant weakness.

Employers vision better productivity with Technology

55% of retailers believe better technology can positively impact productivity.

The world is moving towards technology

74.8% of global organizations are projected to increase the use of productivity tools and processes

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Employee Monitoring for Every Organization

A majority of employee monitoring software are focused on tracking employees sitting in one place. Desktop, laptops, or mobile tracking are the critical consideration of companies that design employee tracking software. But, Workstatus is built with ten years of experience from the industry, keeping in mind its diverse needs. No matter the industry you’re in or how diversified your workflow is, Workforce is for everyone.

The most common features and methods used by Workstatus, the employee monitoring solutions, are:

gps tracking

GPS Time Tracking

Keep track of your team’s movement with a GPS time tracker.

  • Mobile time and attendance monitoring
  • Location tracking with geofences
  • Seamless backend tracking
  • Available on iOS and Android
online timesheets

Attendance Management

Schedule, notify, and stay updated on the team’s plans with automatic notifications via attendance tracking software.

  • Schedule shifts for teams
  • Track team or individual schedules
  • Automate recurring shifts
  • Automate reminders for shift timings
summary reports

Customizable Reports

Robust online time reporting for faster actions and insightful decisions

  • Generate filtered and detailed online time reports
  • Accurate online time reporting
  • Define cost and time boundaries
  • Organize payrolls effectively
Time tracking

Employee Reporting

Real-time track task progress with employee computer monitoring software

  • Screenshot tracking to tab activities
  • Track activity by App and URL
  • Precision in activity tracking with keyboard and mouse usage
  • Seamlessly track and export reports.
  • Run-on Chrome, Windows, Mac, and Linux
team scheduling

Employee Scheduling

Improve the productivity of your entire workforce with an employee scheduling software

  • Easy to use employee scheduling software
  • Online employee shifts and attendance management
  • Time tracking with shift management
  • Online time-off requests and balance management
  • Automated tracking with geofences
simple payroll

Field Staff Management

Field services tracking now made more comfortable with mobile trackers to track every movement precisely.

  • Manage your moving workforce with Workstatus
  • Track time automatically with geofences
  • Precise reporting with automation
  • One dashboard for all teams
geofencing

Geofencing

Auto-Create Geofences to Manage Mobile Teams

  • Automatic tracking at location
  • Time-tracking limited to job sites
  • Tack movability
  • Precise reporting
online invoicing

Selfie Verification

Only let your employees start time tracking post selfie verification.

  • Employee validation before time tracking
  • Most useful when working with remote teams
  • Transparent work logs and reporting
  • Mandatory approval system to enable time tracking

Employee Monitoring Advantages You Cannot Miss

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Increased Work Productivity

Are your employees 100% focused? Are they utilizing their entire work hours productively? How many hours are they spending on distractions? For an enterprise to grow and be successful in the desired path, implementing discipline is essential. On the other hand, a lack of productivity can be witnessed in employees due to the lack of understanding of what is expected from them. A good employee activity tracking and monitoring software can quickly fix communications, expectations, and visibility into tasks. However, you need to have good employee monitoring software in your system to help you track activities, curate data, and provide detailed metrics such as:

  • A clear breakdown of hours spent on tasks and distractions.
  • Limit the use of less productive apps in the organization.
  • Detailed project reporting and productivity percentages for every minute.
  • Updates about the team’s tasks and amendments for high priority tasks
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Enables Employees to Engage More

An organization is a healthier one when its employees engage more. Well-driven employees stimulate the progress of a company. It is seen that businesses that have engaged employees outperform others in productivity by 202%. It also impacts companies’ revenue growth by 2.5% and a reduction in employee turnover by 40%. There can be several reasons for this.

Productivity

Motivation, pressure, and miscommunication are the top three reasons you see a dip in an organization’s productivity. The most reliable approach you can take to eradicate every inefficiency in your organization through analytics.

Tracking

An employee productivity tracking software will track the user activity in the backend and share metrics with you depending upon various factors such as time tracking, time spent on every website, the actual percentage of activity on every website.With Workstatus, you can develop KPIs and metrics to track activities, identify gaps, develop action plans, and systematically address them.

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Bridges Process Gaps

The management of employees in an organization includes gaps analysis and performance comparison between potential and actual performance. With actual software in place, management can track employees’ productivity by identifying skill gaps, ideas to improve processes by identifying job roles, overlap in duties, conflicting accountabilities, and actual gaps in the work flow.

Understand

When tracked, all of this data helps you understand employees’ behaviors and capabilities to design plans accordingly. For example- a highly talented designer who is unable to manage clients’ communication well can be easily shifted to the backend where he can fully work as per his potential without having to face clients much.

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Detect Severe Threats

An employee is a first-hand person who has all the access to the company’s sacred data. He can be a boon or curse for an organization that no organization can predict well in advance. Apart from employees, there are vendors, partners, and contractors that can together pose a severe threat to an organization. The crucial information can flow out of it through any of these means, intentionally or unintentionally, posing a significant threat to its being. The conflicts or dissatisfaction inside the organization are 48 times out of 100, the reason for crimes related to data. Another concerning factor is employees’ conflict with external factors, leading to data theft about 16 times.

Save Data

To overcome all these nightmares, it is essential to save your data in the safest places and control access to these documents. An employee monitoring software like Workstatus lets you save your data and keeps track of employees’ activities with screenshots. So that you can keep track of what is happening in your organization and avoid possible chances of damage.

Employee Monitoring Challenges and How to Address Them

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Privacy Concerns

Employee monitoring is still a big debate in the world. It has become a highly debatable and sensitive topic of discussion in recent times with the introduction of GDPR and other similar laws. Most laws around the States allow employee monitoring, but, many employees across find it as a hindrance in their privacy when being tracked. Organizations are making plans to apply employee tracking need to take into account what they intend to achieve and select an answer as a result. Not every place of job is ready for a complete-blown worker monitoring software.

Employee Tracking

You may need to apply employee tracking to seize the most effective privileged consumer interest. Or maybe you just want to reveal your third party vendors. Another agency may want to leverage employee monitoring in specific departments such as a bank for their tellers simplest. You need to parent out the primary use case(s) and choose an answer that can be configured based totally on the need for your employer’s privacy and compliance necessities.

Social Media Monitoring

For instance, with Teramind, you can set up a social media monitoring rule handiest for the Marketing branch while leaving it off for different personnel. Or, at the same time as tracking online hobby, an authority could routinely suspend monitoring and keystrokes logging while users go to their bank’s internet site or logs into their personal e-mail account.

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Risk of Hampering Employee Morale

To mitigate fears, businesses should put into effect clean privacy and overall performance evaluation guidelines when hiring new personnel, behavior briefing sessions and educational seminars, employee privacy, and tracking practices, etc. On the software program degree, providers introduce device studying and AI to conduct context analysis and conduct-based comprehensive monitoring to cover human elements as part of the tracking system. Workstatus, for instance, helps employees know all the time that they're being tracked or even select their logging hours and duties.

Transparency

Admin can purge the recording when no longer required. Workstatus also lets personnel view their monitoring facts and activity logs and request redaction/elimination if they assume the information violates their privacy rights. All this transparency and control over the tracking manner can lessen the adverse outcomes of worker morale.

How to Choose the Best Employee Monitoring Software?

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Features

  • Compare the best features
  • Check for more value-added features
  • Check how much your business workflow is getting covered with one software.
  • Will it get too harsh on your employees?
  • How much security is it providing?
  • Check for the latest technology used
  • Ask for a product demo
  • Flexibility

  • How intuitive is the software?
  • Is it easily customizable?
  • How much configuration is available?
  • Does it automate?
  • Does it provide real-time notifications?
  • Business Requirements:

  • Does it support GDPR compliance
  • Read their testimonials
  • Is it cost-effective?
  • How much does it track?
  • Is it scalable?

Value for Money

  • How is the vendor charging you- per user or per device?
  • Understand the increase in prices with team growth.
  • Is it providing assurance of data security?
  • Consider the benefits associated with costs
  • Calculate & verify if the software provides value for money
  • Ask for hidden costs of maintenance, upgrade, and support.
  • Licence and its working
  • What is the vendor covering in the price he offered you?

Supported Platforms

How many platforms does the software offers

  • Windows
  • Linux
  • iOS
  • Android
  • Mac

Implementation Process

  • Does it provide on-location deployment?
  • Is it a self-hosted or cloud-based solution?
  • What major platforms the system supports?
  • Does it require you to manage servers of simply implement monitors?

System’s Harmony

  • Check if the new software that you’re planning to implement is able to integrate in your existing setup.
  • How much is it going to affect your other software in place?
  • How secure is it for other existing software?

Testimonials

  • Check how reputed is your vendor?
  • Check user ratings
  • Check reviews on PC Magazine, Capterra, Business News Daily, GetApp, Crozdesk, etc.
  • Research through the use case
  • Don’t forget to find more about them through their social media

Employee Monitoring Process & Guide

step 1

Get Your Employees Familiarized

It is probably tempting (or even justifiable in some eventualities) to keep an eye on your employees without their information. However, many industries and corporations consider that informing employees of tracking will deter employees from committing malicious activities. You may likely get better results in case you are open about your monitoring purpose and keep your personnel on board from the beginning. Be open about your motives for the use of the software.The Santa Clara Valley Water District educated its personnel inside the bargaining devices on why tracking was being installed, how it'd be achieved, and how it'd affect employees. All of those issues have been discussed at various conferences over six months earlier than tracking started. The idea turned into to roll out the software program smoothly and decrease any fear and loathing.

step 2

Device Monitoring Policies

Every worker is answerable for making sure the safety of your infrastructure and information. Ensure you discuss protection regulations at onboarding and maintain those policies up-to-date. Consider requiring a yearly study and signing-off acknowledgment from all employees. Discuss the very real results of a breach and the way it influences personnel. On a micro-stage, breaches bring about lost work and purpose rework for the employees. At a macro-degree, breaches impact corporate popularity and profitability. Develop and share clean regulations about why and when tracking is getting used, and the way records are used. You may additionally want to speak about how monitoring can be used to shield corporate belongings and ensure the use of corporate-authorized software programs and avoid the use of prohibited software programs and websites.

step 3

Consider HR & Legal Advices

As we discussed earlier, there might be legal and moral considerations to cope with before you begin using employee tracking software. Consult along with your HR and legal team and work on suggestions.

step 4

Get Your Employees Familiarized

The most appropriate way to look if a specific employee monitoring solution works for you is to try it first. Ask for a detailed product/demo from the seller. Better, if you could get a free trial. Some trial variations might have functional barriers set, however, others have full functionality enabled for some time. While comparing the trial/product/demo ensure to test out the integrated rules and regulations and the provision of out-of-the-box templates to have an experience of the software’s talents. Ask questions; vendors are commonly very forthcoming if they have the real self-assurance of their products.

step 5

Set up clear Policies

A robust employee tracking system will have a lot of settings. This might be overwhelming if you are at the usage of any such software programs for the first time. We recommend you start with the integrated regulations and try them out with a few test scenarios with volunteers. Once you have taken care of how things are painted, you can begin setting up new policies and regulations. Investigate the advanced features step by step and create new guidelines tailor-made for your corporation’s wishes. Do now not hesitate to experiment; you would possibly locate innovative methods to do things or maybe find out a new use for a function. Check out the software’s tutorials and documentation to research more as you move. Don’t hesitate to ask for assistance if you are stuck.

step 6

Ensure Proper Training

If you have a couple of admins managing the same domain, show them how to use the software and coordinate regulations and rule introduction. Train them on the way to view/use it. Record simulated test incidents and rule violation events using the consultation recording and playback capabilities to train personnel about cybersecurity and breach response satisfactory practices.

Ensure Better Employee Monitoring with Easy to Adapt Tips

Here are some of the key tips that you should follow after you set up employee time
tracking and monitoring software to yield better results

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Be More Responsible

Now that you’ve more visibility into your employee’s devices, make sure you do not intrigue in their personal lives. If ever you come across screenshots of their personal activities that are not harmful, do not publicly bring them up. Stalking is creepy. Talk to them about their activities and goals, and be more conscious about what you say

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Don’t Rush

Do not expect everyone to be on the same page in just a couple of days. Employee monitoring and tracking will require behavioral changes and time to adapt to the set norms. Be patient with your employees while you communicate with them about your goals.

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Keep Evolving

Don’t just integrate and expect employees to abide by it. Continually evaluate your policies and renovate them, keeping in mind the best interests of management and employees. Make sure you’re evolving more professionally than creating unnecessary pressures.

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Communicate with Your Employees

Use clear, simple messages when setting up customized warnings or notification in your monitoring software. Don’t use cryptic language or sound like a big-boss. Avoid unnecessary confrontation when possible. Sometimes, employees will make mistakes and trigger a policy violation. Explain what they did wrong and how to avoid such errors. If necessary, train or retrain them.

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