{"id":10680,"date":"2022-06-29T11:22:18","date_gmt":"2022-06-29T11:22:18","guid":{"rendered":"https:\/\/www.workstatus.io\/blog\/?p=10680"},"modified":"2025-07-21T16:15:53","modified_gmt":"2025-07-21T10:45:53","slug":"gps-laws-compliance-and-policy","status":"publish","type":"post","link":"https:\/\/www.workstatus.io\/blog\/reporting-analytics\/gps-laws-compliance-and-policy\/","title":{"rendered":"Employees GPS Tracking: Laws, Compliance, and Policy"},"content":{"rendered":"<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_80 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.workstatus.io\/blog\/reporting-analytics\/gps-laws-compliance-and-policy\/#Introduction\" >Introduction\u00a0<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.workstatus.io\/blog\/reporting-analytics\/gps-laws-compliance-and-policy\/#Employee_GPS_Tracking_Know_the_Legal_Guidelines\" >Employee GPS Tracking: Know the Legal Guidelines<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.workstatus.io\/blog\/reporting-analytics\/gps-laws-compliance-and-policy\/#Compliance_Tracking_Company-Owned_Devices_vs_Employee-Owned_Devices\" >Compliance: Tracking Company-Owned Devices vs. Employee-Owned Devices<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.workstatus.io\/blog\/reporting-analytics\/gps-laws-compliance-and-policy\/#Compliance_On-Premises_Tracking\" >Compliance: On-Premises Tracking<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.workstatus.io\/blog\/reporting-analytics\/gps-laws-compliance-and-policy\/#Compliance_GPS_Tracking_Of_Work_Vehicles\" >Compliance: GPS Tracking Of Work Vehicles<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.workstatus.io\/blog\/reporting-analytics\/gps-laws-compliance-and-policy\/#Develop_A_GPS_Employee_Tracking_Policy\" >Develop A GPS Employee Tracking Policy<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/www.workstatus.io\/blog\/reporting-analytics\/gps-laws-compliance-and-policy\/#Top_5_Best_Practices_For_Employee_GPS_Tracking\" >Top 5 Best Practices For Employee GPS Tracking<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"Introduction\"><\/span><b>Introduction\u00a0<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Is it legal to track your employees\u2019 activities and location?\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Well, it\u2019s definitely one of the most commonly asked questions in any workplace. If you\u2019ve decided to use GPS tracking for your employees, knowing the relevant laws regulating employee data used for business operations is imperative. However, there isn\u2019t much to stress about!\u00a0<\/span><\/p>\n<blockquote><p><b>Did You Know?\u00a0<\/b><\/p>\n<p><span style=\"font-weight: 400;\">43% of companies track their employees&#8217; locations using GPS technology.<\/span><\/p><\/blockquote>\n<p><span style=\"font-weight: 400;\">Today, many industries benefit from the GPS tracking solution, whether they\u2019re deploying their employees more efficiently, tracking employee mileage reimbursements, or enhancing the accuracy and tracking of <a href=\"https:\/\/www.workstatus.io\/blog\/workforce-management\/track-employee-hours-improve-productivity\/\">employee working hours<\/a>.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In this blog, we will cover everything you must know about GPS-related laws, requirements, policies, laws, and compulsory elements to implement them for your business.\u00a0<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Employee_GPS_Tracking_Know_the_Legal_Guidelines\"><\/span>Employee GPS Tracking: Know the Legal Guidelines<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">To be precise, no specified laws exist regarding employers using GPS tracking devices to track their staff and employees\u2019 locations.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In fact, some state laws have attempted to regulate the field and avoid the wrong use of location tracking.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">However, a few states\u2014including California, Florida, and Utah\u2014have enacted legislation specifically addressing the help of GPS tracking devices by private individuals.<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-12385 size-full\" title=\"Learn about employee GPS tracking and GPS tracking laws by state for effective GPS employee tracking.\" src=\"https:\/\/www.workstatus.io\/blog\/wp-content\/uploads\/2022\/06\/Know-About-GPS-Tracking-Employees-Laws.png.webp\" alt=\"Learn about employee GPS tracking and GPS tracking laws by state for effective GPS employee tracking.\" width=\"770\" height=\"513\" srcset=\"https:\/\/www.workstatus.io\/blog\/wp-content\/uploads\/2022\/06\/Know-About-GPS-Tracking-Employees-Laws.png.webp 770w, https:\/\/www.workstatus.io\/blog\/wp-content\/uploads\/2022\/06\/Know-About-GPS-Tracking-Employees-Laws.png-300x200.webp 300w, https:\/\/www.workstatus.io\/blog\/wp-content\/uploads\/2022\/06\/Know-About-GPS-Tracking-Employees-Laws.png-768x512.webp 768w, https:\/\/www.workstatus.io\/blog\/wp-content\/uploads\/2022\/06\/Know-About-GPS-Tracking-Employees-Laws-100x67.png.webp 100w, https:\/\/www.workstatus.io\/blog\/wp-content\/uploads\/2022\/06\/Know-About-GPS-Tracking-Employees-Laws-675x450.png.webp 675w\" sizes=\"auto, (max-width: 770px) 100vw, 770px\" \/><b><\/b><\/p>\n<p><span style=\"font-weight: 400;\">In the United Kingdom, location tracking is defined as an<\/span><span style=\"font-weight: 400;\"> act of employee monitoring under the GDPR<\/span><span style=\"font-weight: 400;\">, which allows it as long as employees give consent and have unrestricted access to their private data.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Additionally, the GDPR requires organizations to:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Be transparent about tracked data<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Have a legal basis for processing employee information<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Use it in a way that is beneficial to staff rather than detrimental<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">This is in line with <\/span><span style=\"font-weight: 400;\">GDPR&#8217;s three principles<\/span><span style=\"font-weight: 400;\">:\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Consent<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Transparency<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Accountability<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Consent is also critical to monitoring regulations in Canada. The <\/span><span style=\"font-weight: 400;\">Personal Information Protection and Electronic Documents Act <\/span><span style=\"font-weight: 400;\">permits monitoring as long as employees have been informed of the policy and given their consent.<\/span><\/p>\n<p><span style=\"font-weight: 400;\"><a href=\"https:\/\/app.workstatus.io\/auth\/register?pid=1&amp;type=monthly\" target=\"_blank\">Sign up<\/a> to try the best <\/span>employee monitoring software.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Compliance_Tracking_Company-Owned_Devices_vs_Employee-Owned_Devices\"><\/span><b>Compliance: Tracking Company-Owned Devices vs. Employee-Owned Devices<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Employers are usually permitted to observe all activity conducted on a company-owned device. Your business can track them via GPS or IP address if you give work phones and laptops.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The tracking also applies to devices used by the employees off-premises and outside of work hour<a href=\"https:\/\/www.workstatus.io\/blog\/workforce-management\/billable-hours-vs-non-billable-hours\/\">s<\/a>, such as when the employee is at home. Providing company-owned systems is a good idea if you want to use this type of location tracking.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">It&#8217;s not always an issue to track individuals&#8217; \u200cowned devices. The employer should consider a few key questions:<\/span><\/p>\n<ol>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Is the system being used at the workplace?<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Is the system being used during work hours?<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Is the system being used for work?<\/span><\/li>\n<\/ol>\n<p><span style=\"font-weight: 400;\">If the answer to the question is no, \u200creconsider using that system to monitor the employee. Even with consent, the employer owes a justification to monitor a personal phone or computer not used for work.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If your organization permits employees to use their devices for work, you must develop a suitable Bring Your Own Device (BYOD) corporate policy.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In short, for tracking devices, the most important thing is to be upfront and transparent with employees.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If you&#8217;re honest about your intentions and get consent before tracking anyone&#8217;s device, you should be in good shape.<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-16593 size-full\" title=\"Location analytics used in employee GPS tracking and understanding GPS tracking laws by state.\" src=\"https:\/\/www.workstatus.io\/blog\/wp-content\/uploads\/2023\/12\/Location-Analytics.png.webp\" alt=\"Location analytics used in employee GPS tracking and understanding GPS tracking laws by state.\" width=\"2048\" height=\"937\" srcset=\"https:\/\/www.workstatus.io\/blog\/wp-content\/uploads\/2023\/12\/Location-Analytics.png.webp 2048w, https:\/\/www.workstatus.io\/blog\/wp-content\/uploads\/2023\/12\/Location-Analytics.png-300x137.webp 300w, https:\/\/www.workstatus.io\/blog\/wp-content\/uploads\/2023\/12\/Location-Analytics.png-1024x469.webp 1024w, https:\/\/www.workstatus.io\/blog\/wp-content\/uploads\/2023\/12\/Location-Analytics.png-768x351.webp 768w, https:\/\/www.workstatus.io\/blog\/wp-content\/uploads\/2023\/12\/Location-Analytics.png-1536x703.webp 1536w\" sizes=\"auto, (max-width: 2048px) 100vw, 2048px\" \/><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Compliance_On-Premises_Tracking\"><\/span><b>Compliance: On-Premises Tracking<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Although on-premise employee monitoring may not appear to be a significant problem initially, it still has some disadvantages. Employers are aware of whether or not an employee is at a workplace.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">However, GPS is only one method of tracking employee movements. <\/span><span style=\"font-weight: 400;\">Surveillance cameras have been used to <a href=\"https:\/\/www.workstatus.io\/workforce-management\/employee-monitoring-software\">monitor employees<\/a> for a long time. They should include visible signs that inform staff that they are being watched.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Many businesses give out Fitbits and similar fitness trackers to promote a healthy workplace and monitor movement and location. They also share information, which may create additional privacy concerns.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Also, <\/span><span style=\"font-weight: 400;\">Amazon has reportedly acquired patents<\/span><span style=\"font-weight: 400;\"> for wristbands that would monitor the activities of warehouse workers. If they place an item in the wrong area, the bands vibrate and communicate with the equipment.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">RFID microchips, or radio frequency identification (RFID), are tiny computers that may be attached to a person or their belongings to track them.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Employers in <\/span><span style=\"font-weight: 400;\">North Dakota<\/span><span style=\"font-weight: 400;\">, <\/span><span style=\"font-weight: 400;\">Wisconsin<\/span><span style=\"font-weight: 400;\">, and <\/span><span style=\"font-weight: 400;\">Missouri<\/span><span style=\"font-weight: 400;\"> have been banned from using such gadgets on employees.<\/span><\/p>\n<div class=\"upd-cusbanner sc-col\">\n    <div class=\"cta-title\">Struggling to Pin Down Employee Movements?<\/div>\n    <p class=\"heading\">Elevate Control &amp; Insight with Workstatus GPS Tracking<\/p>\n    <div class=\"ctasec\">\n    <a class=\"primary_btn1\" onclick=\"call_demows();\" href=\"javascript:void(0);\">Book a Demo<\/a>\n    <a href=\"javascript:void(0);\" class=\"bkdemo\" onclick=\"return get_ws_signupform(42, 'monthly');\">Start Free Trial<\/a>    \n    <\/div>\n    <\/div>\n<h2><span class=\"ez-toc-section\" id=\"Compliance_GPS_Tracking_Of_Work_Vehicles\"><\/span><b>Compliance: GPS Tracking Of Work Vehicles<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-12508 size-full\" title=\"Tracking of work vehicles using employee GPS tracking devices and adhering to GPS tracking laws by state.\" src=\"https:\/\/www.workstatus.io\/blog\/wp-content\/uploads\/2022\/06\/tracking-of-work-vehicles.jpg.webp\" alt=\"Tracking of work vehicles using employee GPS tracking devices and adhering to GPS tracking laws by state.\" width=\"640\" height=\"341\" srcset=\"https:\/\/www.workstatus.io\/blog\/wp-content\/uploads\/2022\/06\/tracking-of-work-vehicles.jpg.webp 640w, https:\/\/www.workstatus.io\/blog\/wp-content\/uploads\/2022\/06\/tracking-of-work-vehicles.jpg-300x160.webp 300w, https:\/\/www.workstatus.io\/blog\/wp-content\/uploads\/2022\/06\/tracking-of-work-vehicles-100x53.jpg.webp 100w\" sizes=\"auto, (max-width: 640px) 100vw, 640px\" \/><\/p>\n<p>Source: Businessfirstonline.co.uk<\/p>\n<p><span style=\"font-weight: 400;\">Employers may keep tabs on the movements of any company-owned vehicle driven by workers. This can be done without permission, but getting consent is a good idea.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In many US states, it&#8217;s against the law to track cars without consent from the owner- <\/span><span style=\"font-weight: 400;\">Virginia<\/span><span style=\"font-weight: 400;\">, <\/span><span style=\"font-weight: 400;\">Texas<\/span><span style=\"font-weight: 400;\">, and <\/span><span style=\"font-weight: 400;\">California<\/span><span style=\"font-weight: 400;\"> are among them. <\/span><span style=\"font-weight: 400;\">Even outside those states, it is not wise to track employees&#8217; vehicles without their consent using any <a href=\"https:\/\/www.workstatus.io\/reporting-analytics\/location-analytics\">GPS tracker<\/a> because they may violate broader privacy rules.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">A mobile app from a device used for work may be another method to monitor your GPS location. Mobile teams, field salespeople, building firms, etc., can use apps to keep track of their personnel so you know whether your workforce is at work or visiting clients.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">A geofencing time clock software like<\/span> <a href=\"https:\/\/www.workstatus.io\">Workstatus<\/a><span style=\"font-weight: 400;\"> can automatically begin or stop the timer when someone arrives at a work location or sends alerts to start or end monitoring time.<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-15868 size-full\" title=\"Attendance reports incorporating employee GPS tracking and knowledge of GPS tracking laws by state.\" src=\"https:\/\/www.workstatus.io\/blog\/wp-content\/uploads\/2023\/11\/Attendance-Reports.png.webp\" alt=\"Attendance reports incorporating employee GPS tracking and knowledge of GPS tracking laws by state.\" width=\"1767\" height=\"1131\" srcset=\"https:\/\/www.workstatus.io\/blog\/wp-content\/uploads\/2023\/11\/Attendance-Reports.png.webp 1767w, https:\/\/www.workstatus.io\/blog\/wp-content\/uploads\/2023\/11\/Attendance-Reports.png-300x192.webp 300w, https:\/\/www.workstatus.io\/blog\/wp-content\/uploads\/2023\/11\/Attendance-Reports.png-1024x655.webp 1024w, https:\/\/www.workstatus.io\/blog\/wp-content\/uploads\/2023\/11\/Attendance-Reports.png-768x492.webp 768w, https:\/\/www.workstatus.io\/blog\/wp-content\/uploads\/2023\/11\/Attendance-Reports.png-1536x983.webp 1536w\" sizes=\"auto, (max-width: 1767px) 100vw, 1767px\" \/><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Develop_A_GPS_Employee_Tracking_Policy\"><\/span><b>Develop A GPS Employee Tracking Policy<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">When developing an <\/span>employee GPS tracking policy<span style=\"font-weight: 400;\">, employers should consider the following points:\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The purpose of the tracking system and what information will be collected<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Who will have access to the tracking data?<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">How long will the data be retained?<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">What measures will be in place to protect employee privacy?<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">\u00a0How will the tracking system be implemented and enforced?<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">What exceptions will be made for employees who are not tracked (such as workers who telecommute or travel for business)?<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">What recourse do employees have if they believe their privacy has been violated?<\/span><\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-12384 size-full\" title=\"WorkStatus information on employee GPS tracking and the importance of following GPS tracking laws by state.\" src=\"https:\/\/www.workstatus.io\/blog\/wp-content\/uploads\/2022\/06\/WS-Info.jpg.webp\" alt=\"WorkStatus information on employee GPS tracking and the importance of following GPS tracking laws by state.\" width=\"800\" height=\"1615\" srcset=\"https:\/\/www.workstatus.io\/blog\/wp-content\/uploads\/2022\/06\/WS-Info.jpg.webp 800w, https:\/\/www.workstatus.io\/blog\/wp-content\/uploads\/2022\/06\/WS-Info.jpg-149x300.webp 149w, https:\/\/www.workstatus.io\/blog\/wp-content\/uploads\/2022\/06\/WS-Info.jpg-507x1024.webp 507w, https:\/\/www.workstatus.io\/blog\/wp-content\/uploads\/2022\/06\/WS-Info.jpg-768x1550.webp 768w, https:\/\/www.workstatus.io\/blog\/wp-content\/uploads\/2022\/06\/WS-Info.jpg-761x1536.webp 761w, https:\/\/www.workstatus.io\/blog\/wp-content\/uploads\/2022\/06\/WS-Info-50x100.jpg.webp 50w, https:\/\/www.workstatus.io\/blog\/wp-content\/uploads\/2022\/06\/WS-Info-223x450.jpg.webp 223w, https:\/\/www.workstatus.io\/blog\/wp-content\/uploads\/2022\/06\/WS-Info-594x1200.jpg.webp 594w\" sizes=\"auto, (max-width: 800px) 100vw, 800px\" \/><\/p>\n<p><span style=\"font-weight: 400;\">Employers should also consult legal counsel to ensure their location-tracking policy complies with all applicable laws.<\/span><\/p>\n<div class=\"upd-cusbanner sc-col\">\n    <div class=\"cta-title\">Struggling with GPS Accuracy?<\/div>\n    <p class=\"heading\">Secure Reliable Tracking with Workstatus<\/p>\n    <div class=\"ctasec\">\n    <a class=\"primary_btn1\" onclick=\"call_demows();\" href=\"javascript:void(0);\">Book a Demo<\/a>\n    <a href=\"javascript:void(0);\" class=\"bkdemo\" onclick=\"return get_ws_signupform(42, 'monthly');\">Start Free Trial<\/a>    \n    <\/div>\n    <\/div>\n<h2><span class=\"ez-toc-section\" id=\"Top_5_Best_Practices_For_Employee_GPS_Tracking\"><\/span><b>Top 5 Best Practices For Employee GPS Tracking<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<h3><b>1. Notify Employees About Tracking<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">It\u2019s important to respect your employees\u2019 privacy. So, to get them onboard with GPS tracking, ensure to communicate directly the reasons for using GPS tracking tools and how it will be used. It can definitely help address any major concerns, doubts, or questions that employees may have regarding this new policy in the company.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Keep in mind no employee should be tracked without their consent. Try to bring them into the idea and ask for their opinions instead of just announcing the decision to use GPS tracking. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">For example, will employees be notified whenever they&#8217;re being tracked, or only in certain situations? Will management have access to real-time tracking data or only location data retrospectively?<\/span><\/p>\n<p><span style=\"font-weight: 400;\">These are essential questions to answer before using GPS tracking in your business.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">By establishing clear guidelines and expectations from the outset, you can help ensure that your GPS tracking policy is effective and compliant with the law.<\/span><\/p>\n<h3><b>2. Track Only Authorized Personnel<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">Before setting up a GPS tracking system, make sure you\u2019re following your local laws and don\u2019t overstep any boundaries.\u00a0<\/span><span style=\"font-weight: 400;\">Some states allow you to use a tracker on company-owned vehicles, while others prohibit it.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">\u00a0If you plan to track only those vehicles that belong to you, make sure your employees know that if they want to bring their cars for work purposes\u2014even occasionally\u2014they need to inform management about it first so it can be added to a list of authorized cars.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Otherwise, there\u2019s no way for management or company owners to tell if someone is using his or her vehicle on company time.<\/span><\/p>\n<h3><b>3. Track With Workstatus<\/b><\/h3>\n<p><span style=\"font-weight: 400;\"><a href=\"https:\/\/www.workstatus.io\/reporting-analytics\/location-analytics\">Employee location monitoring<\/a> may be considerably more difficult than it should be without the proper software.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">So you should go for an app that fulfills your needs while complying with your company&#8217;s GPS tracking policy.<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-16233 size-full\" title=\"Employee monitoring using GPS tracking devices and ensuring compliance with GPS tracking laws by state.\" src=\"https:\/\/www.workstatus.io\/blog\/wp-content\/uploads\/2023\/12\/pic-17-1.png.webp\" alt=\"Employee monitoring using GPS tracking devices and ensuring compliance with GPS tracking laws by state.\" width=\"2048\" height=\"937\" srcset=\"https:\/\/www.workstatus.io\/blog\/wp-content\/uploads\/2023\/12\/pic-17-1.png.webp 2048w, https:\/\/www.workstatus.io\/blog\/wp-content\/uploads\/2023\/12\/pic-17-1.png-300x137.webp 300w, https:\/\/www.workstatus.io\/blog\/wp-content\/uploads\/2023\/12\/pic-17-1.png-1024x469.webp 1024w, https:\/\/www.workstatus.io\/blog\/wp-content\/uploads\/2023\/12\/pic-17-1.png-768x351.webp 768w, https:\/\/www.workstatus.io\/blog\/wp-content\/uploads\/2023\/12\/pic-17-1.png-1536x703.webp 1536w\" sizes=\"auto, (max-width: 2048px) 100vw, 2048px\" \/><\/p>\n<p><span style=\"font-weight: 400;\">Workstatus is a <\/span><a href=\"https:\/\/www.workstatus.io\/workforce-management\/field-service-management\">field service management software<\/a> that includes GPS tracking capabilities, a clock-in app with GPS and is available as a lightweight and secure app. Your workforce just needs to download the Workstatus app<span style=\"font-weight: 400;\"> to its phones.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This will let you:\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Track distance, speed, and the exact time for every location in real-time and proactively.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Easy access to important information about your employees\u2019 whereabouts.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Limit <a href=\"https:\/\/www.workstatus.io\/blog\/workforce-management\/top-clock-in-and-out-apps\/\">clock-in and out<\/a> by utilizing the geofencing feature.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Simplify timekeeping and payroll.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Be compliant with related labor laws.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Work on the employees\u2019 safety on the field.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Compensate your employees fairly and properly for the miles driven.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Create accurate reports in no time, and easily export them. <\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Employees have complete control over their data with <\/span><b>Workstatus<\/b><span style=\"font-weight: 400;\"> \u2014 they can modify or delete their time entries and location information without needing management or administration approval.<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-16252 size-full\" title=\"App and URL tracking as part of employee GPS tracking and understanding GPS tracking laws by state.\" src=\"https:\/\/www.workstatus.io\/blog\/wp-content\/uploads\/2023\/06\/App-URL-tracking-min.png.webp\" alt=\"App and URL tracking as part of employee GPS tracking and understanding GPS tracking laws by state.\" width=\"3000\" height=\"1372\" \/><\/p>\n<h3><b>4. Give Clear Instructions To Employees<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">If you have made up your mind to use a GPS tracking app to monitor your employees, ensure you offer them all the important information regarding the software and ways to use GPS tracking devices. It will help them be on the same page as you and completely understand what is expected of them.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Apart from the basic GPS tracking policy, you must share summarized informational pointers of the software of your choice, in which you can add a small overview of the app and its objective.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">These pointers must include information on how the GPS tracking app runs, what information it will track and record, and when and how it will use employees\u2019 data.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Moreover, keeping your employees in the loop about GPS tracking and asking for their consent to use GPS will allow you to comply with the relevant legislation. <\/span><\/p>\n<h3><b>5. Store Data Securely<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">When you decide to use a GPS tracking solution for tracking your employees, the first thing you should consider is managing the collected safely and responsibly. Put secure data protection measures in place to protect sensitive employee data, such as location and activities.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">It\u2019s best to store the data on a cloud-based system with powerful encryption and access control. <\/span><\/p>\n<h3><b>What Now?<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">The next step is to put your employee monitoring plan into action. Roadblocks are allowable if you work with your staff to overcome them.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The first few weeks &#8211; or months are frequently the most trying. This is especially true if many of your team members have never been tracked earlier.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Ultimately, it all comes down to maintaining transparency and honesty without setting unreasonably high expectations. If you can do that, fantastic outcomes will naturally follow.<\/span><\/p>\n<p>You may also want to consider creating a GPS tracking policy template to clearly outline the guidelines and expectations for using GPS tracking in your organization. A well-defined policy can help address concerns and ensure everyone is on the same page.<\/p>\n<p><a href=\"https:\/\/app.workstatus.io\/auth\/login?free-trial\" target=\"_blank\"><span style=\"font-weight: 400;\">Try Workstatus for free here-<\/span><\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Introduction\u00a0 Is it legal to track your employees\u2019 activities and location?\u00a0 Well, it\u2019s definitely one of the most commonly asked questions in any workplace. If you\u2019ve decided to use GPS tracking for your employees, knowing the relevant laws regulating employee data used for business operations is imperative. However, there isn\u2019t much to stress about!\u00a0 Did [&hellip;]<\/p>\n","protected":false},"author":6,"featured_media":12386,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[697],"tags":[709],"industrie":[619,626,622,629,632,625,628,621,631,624,620,627,623,630],"feature":[637,641],"class_list":["post-10680","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-reporting-analytics","tag-gps-location-tracking","industrie-accounting","industrie-agency","industrie-architects-engineer","industrie-attorney","industrie-construction","industrie-consultant","industrie-design","industrie-ecommerce","industrie-healthcare","industrie-janitorial-services","industrie-landscaping","industrie-manufacturing","industrie-real-estate","industrie-software-development","feature-employee-monitoring","feature-gps-tracking"],"acf":[],"yoast_head":"<!-- This site is optimized with the 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As a productivity enhancement thought leader, I share insights at conferences, contribute to leading publications, and engage with professionals on LinkedIn to spread productivity excellence. Ready to transform your organization's productivity, optimize processes, and uncover new growth? Let's connect and achieve operational excellence, propelling your business forward.","sameAs":["https:\/\/www.linkedin.com\/in\/ash-grover-workstatus\/","https:\/\/in.pinterest.com\/ashgrover1312\/"],"url":"https:\/\/www.workstatus.io\/blog\/author\/ash-grover\/"}]}},"post_mailing_queue_ids":[],"_links":{"self":[{"href":"https:\/\/www.workstatus.io\/blog\/wp-json\/wp\/v2\/posts\/10680","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.workstatus.io\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.workstatus.io\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.workstatus.io\/blog\/wp-json\/wp\/v2\/users\/6"}],"replies":[{"embeddable":true,"href":"https:\/\/www.workstatus.io\/blog\/wp-json\/wp\/v2\/comments?post=10680"}],"version-history":[{"count":0,"href":"https:\/\/www.workstatus.io\/blog\/wp-json\/wp\/v2\/posts\/10680\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.workstatus.io\/blog\/wp-json\/wp\/v2\/media\/12386"}],"wp:attachment":[{"href":"https:\/\/www.workstatus.io\/blog\/wp-json\/wp\/v2\/media?parent=10680"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.workstatus.io\/blog\/wp-json\/wp\/v2\/categories?post=10680"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.workstatus.io\/blog\/wp-json\/wp\/v2\/tags?post=10680"},{"taxonomy":"industrie","embeddable":true,"href":"https:\/\/www.workstatus.io\/blog\/wp-json\/wp\/v2\/industrie?post=10680"},{"taxonomy":"feature","embeddable":true,"href":"https:\/\/www.workstatus.io\/blog\/wp-json\/wp\/v2\/feature?post=10680"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}